Job Purpose
Under the general direction of the Financial Accountant, the Accounting Officer is responsible for the management and maintenance of FINMAN, the development and maintenance of the FID COA that facilitates effective financial accounting, as well as the provision of management control information. The incumbent is also responsible for the inventory of supplies and materials.
Key Responsibilities
To ensure the integrity on the FID General Ledger and sub-ledgers, and that the accounting for FID’s business transactions is in conformance with GOJ Accounting Standards, IAS (International Accounting Standards) and IPAS (International Public Sector Accounting Standards) and meets internal service standards.
- Maintains the FINMAN BP and Vendor master data;
- Posts invoices to FINMAN;
- Ensures that the FINMAN Accounting System performs optimally at all times;
- Establishes access for authorized users when required;
- Provides training and technical assistance to authorized users. Gives the requisite manuals, user guides and code sheets to enable them to carry out their functions;
- Implements, monitors and controls security and back-up procedures;
- Maintains the Chart of Accounts and effects the procedures for opening and closing of each period;
- Ensures that software is adapted to meet any changing needs of the MOFPS and Budget Funded Entities;
- Implements the appropriate processes when repairing and/or replacing defective hardware;
- Verifies and approves invoices which are for payment of goods and services and are related to maintenance of FINMAN hardware and or software;
- Supports the processes of upgrading and developing the FINMAN system by requesting enhancements, modifications and or evaluations for bugs. In addition, assists in testing new or modified programmes and functions;
- Receives invoices from vendors and performs 2/3 way matching;
- Performs vendor invoice payment processing;
- Performs payment processing for which approval pass has been granted;
- Processes all payments with dispatch, while having regard to policies laid down by the FAA Act, its Regulations and Instructions;
- Establishes the priority basis to determine the order of payments to be paid. This is done in consultation with the Financial Accountant;
- Processes the reimbursement of expenses incurred by FID staff.
To maximize the use of ICTs within the Finance & Accounts Branch to improve the efficiency and effectiveness of the FID’s business processes and to ensure that there is the capability for effective evidence-based measuring, monitoring and management of the FID’s performance at all levels;
- Ensures that for the process areas of the FID’s operations that must be accounted for on an accrual basis, there is an accounting application in place and deployed to the appropriate functional areas of the FID and that staff are sufficiently trained to use the system;
- Eliminates manual processes that create re-work and non-value-added work as far as possible;
- Ensures that the reporting requirements at the Operational, Management Control, Tactical and Strategic levels are clearly understood and collaborates with the Director, Cyber Forensics & ICT and the Data Management team, to provide the right information to the right report consumers, at the right time and in the right format.
Required Knowledge, Skills and Competencies
- Flexibility & Adaptability
- Problem Solving & Critical Thinking
- Stewardship Responsibility & Accountability
- Communication
- Team Work
- Emotional Intelligence
- Relationship Building & Networking
- Innovative Thinking
- Results-Oriented
- Knowledge in the use of accounting packages (ACCPAC, FINMAN, Dynamics, or similar Enterprise multi-user application) where business users in discharging their accountabilities are effecting accounting transactions.
- Highly computer literate and excellent knowledge of typical Microsoft Office products (Excel, Word, PowerPoint, Outlook).
Minimum Required Qualification and Experience
- AAT Level 3 or;
- ACCA-CAT Level C/ level 3 or;
- ACCA Level 1 or;
- NVQJ Level 3, Accounting or;
- Diploma in Accounting from an accredited University or Community College or;
- Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3 or;
- ASc. Degree in Accounting, MIND or;
- ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution;
- BSc. Degree in Accounting or Management Studies with Accounting or;
- BBA Degree or;
- Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above.
- Minimum of 2 years’ experience in the accounting field;
- Hands-on experience in the use of IT-based integrated Accounting applications.
Special Conditions Associated with the Job:
- There are no significant personal security risks associated with performing this role.
- May be required to work beyond the normal working hours.
- May be required to work on weekends and public holidays.
Please note that only shortlisted applicants will be contacted.
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