Accounting Officer, GL (Reconciliation) (FMG/AT 3)

Key Responsibilities

To ensure the integrity of the FID General Ledger and sub-ledgers, and that the accounting for FID’s business transactions is in conformance with GOJ Accounting Standards, IAS (International Accounting Standards) and IPAS (International Public Sector Accounting Standards) and meets internal service standards. 

• Conducts/Prepares Bank Account reconciliations; 
• Conducts/Prepares Balance Sheet reconciliations to an agreed schedule, to ensure the integrity of the FID’s books; 
• Conducts/Prepares reconciliations of Payable and Receivable sub-ledgers to control accounts; 
• Accounts for and reconciles Cash seizure account; 
• Ensures bank and ledger balances agree with the relevant general legers on the financial statements; 
• Verifies the cheques and electronic transactions against the appropriate Bank Statement to ensure accuracy of the transaction; 
• Reconciles and processes transactions that are complexed in nature and provides updates to Director; 
• Ensures that Bank Statements are posted to the system in accordance with the regulations;
• Refers all bank charges, debit advices and outdated cheques to the appropriate officer for the Journal to be prepared; 
• Contacts the appropriate Bank Officer to inform of any errors found on Bank Statements. Ensures that errors are corrected by following-up; 
• Delivers the completed Bank Reconciliation Statements/reports and warrant reconciliations to the Financial Accountant; 
• Produces reconciliations of physical stores versus book stores and identifies corrective action needed; 
• Ensures follow-up of the preparation of the required correcting entries; 
• Prepares Audit Schedules to ensure the efficient execution of the annual external audit and the issue of audited financial statements to the agreed schedule; 
• Ensures the availability of all accounting supporting documentation; 

To maximize the use of ICTs within the Finance & Accounts Branch to improve the efficiency and effectiveness of the FID’s business processes and to ensure that there is the capability for effective evidence-based measuring, monitoring and management of the FID’s performance at all levels

• Ensures that for the process areas of the FID’s operations that must be accounted for on an accrual basis, there is an accounting application in place and deployed to the appropriate functional areas of the FID and that staff are sufficiently trained to use the system; 
• Eliminates manual processes that create re-work and non-value added work as far as possible; 
• Ensures that the reporting requirements at the Operational, Management Control, Tactical and Strategic levels are clearly understood and collaborates with the Director, Cyber Forensics & ICT and the Data Management team to provide the right information to the right report consumers, at the right time and in the right format. 
• Performance any other duties. 

Required Knowledge, Skills and Competencies

• Flexibility & Adaptability 
• Problem Solving & Critical Thinking 
• Stewardship Responsibility & Accountability 
• Communication 
• Team Work 
• Emotional Intelligence 
• Relationship Building & Networking 
• Innovative Thinking 
• Results-Oriented 
• Knowledge in the use of accounting packages (ACCPAC, FINMAN, Dynamics, or similar Enterprise multi-user application) where business users in discharging their accountabilities are effecting accounting transactions. 
• Highly computer literate and excellent knowledge of typical Microsoft Office products (Excel, Word, PowerPoint, Outlook). 

Minimum Required Qualification and Experience

• AAT Level 3 or; 
• ACCA-CAT Level C/ level 3 or; 
• ACCA Level 1 or; 
• NVQJ Level 3, Accounting or; 
• Diploma in Accounting from an accredited University or Community College or;
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3 or;
• ASc. Degree in Accounting, MIND or; 
• ASc. Degree in Business Studies/ Business Administration from an accredited tertiary Institution; 
• BSc. Degree in Accounting or Management Studies with Accounting or; 
• BBA Degree or; 
• Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above. 
• Minimum of 2 years’ experience in the accounting field 
• Hands-on experience in the use of IT-based integrated Accounting applications

Special Conditions Associated with the Job:

• There are no significant personal security risks associated with performing this role;
• May be required to work beyond the normal working hours; 
• May be required to work on weekends and public holidays.

Please note that only shortlisted applicants will be contacted.