Accounts Clerk

KEY OUTPUTS

• Final accounts records maintained 
• Journals Vouchers prepared and posted 
• Journals updated, checked and numbered 
• Bank statements checked and posted 
• FMIS entries made 
• Transactions summarized and control sheets prepared 
• Receipts posted and reconciled 
• Audit query information provided 
• Financial reports and statements prepared

KEY RESPONSIBILITIES

Technical/Professional Responsibilities 

• Maintains final accounting records in accordance with the requirements of the FAA Act
• Receives bank charges, debit advices, credit advices, stale cheques etc. to facilitate the preparation of journals 
• Prepares adjustment vouchers, as directed 
• Assists in checking bank statements against cheques to determine if there are any discrepancies
• Posts bank statements to the system 
• Enters payment vouchers, journal entries, receipts and lodgments on the FMIS
• Posts journal vouchers for salary, advance clearance and other adjustments
• Assists in bringing to book all monies received by the Cashier 
• Summarizes transactions, prepares control sheets and trial balances 
• Abstracts information from the accounts, as directed, and provides this to management to assist in determining the financial position of the Authority 
• Assists in preparing monthly activity and other reports 
• Assists in preparing annual financial reports and statements 
• Provides information required for the preparation of responses to audit queries 

PERFORMANCE STANDARD

• Accounting records are accurately maintained and updated daily 
• Journal Vouchers, properly supported with the appropriate documentation in accordance with the FAA Act and Instructions, are prepared and posted within the timeframe agreed
• Journals checked, updated and numbered within the specified timeframe 
• Bank Statements checked and errors communicated within one day of being identified
• FMIS entries made in accordance with established accounting guidelines 
• Transactions accurately summarized and control sheets prepared within the specified timeframe
• Receipts posted and reconciled in accordance with the FAA requirements 
• Audit queries investigated and information provided within the agreed timeframe
• Financial Reports and Statements prepared in accordance with Ministry of Finance requirements 

REQUIRED COMPETENCIES

Core 

• Good oral and written communication skills 
• Good inter-personal and skills 
• Good customer relations skills 
• Ability to work in teams 
• Good use of Initiative 
• Good problem-solving skills 

Technical 

• Good knowledge of the Government/Ministry’s policies and procedures 
• Good knowledge of Government Accounting 
• Good knowledge of general accounting principles 
• Good numeric skills 
• Proficient in the use of spreadsheets and computerized accounting systems 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Four (4) subjects at the CXC/GCE O’ Level General Proficiency including Mathematics or Accounts and English 
• Completion of relevant training at MIND 
• One year’s (1) experience in a comparable working environment

We appreciate your interest in these positions; however, only shortlisted applicants will be contacted.