Administrator (GMG/AM 2)

KEY RESPONSIBILITY AREAS

• Prepares the annual budget for the Health Services Planning & Integration Division 
• Prepares the quarterly cash flow requirements and expenditure statement for the quarterly performance review 
• Monitors the Division’s expenditure by:
  • ensuring that the bills incurred by the Branch are committed in accordance with budget allocations
  • maintaining a record of commitments through expenditure and allocations 
  • preparing monthly expenditure and variance reports 
• Compiles monthly and quarterly reports  on the activities of the Branch for submission to the Director, Health Services Planning & Integration 
• Liaises with the Procurement Manager in order to obtain equipment, furniture, stationery and any other items required for the efficient functioning of the Branch by:
  • Submitting a pro-forma to the Procurement Unit for the preparation of invoice orders
  • Preparing commitments
  • Submitting relevant data to the accounts Departments
  • Follow-up to ensure that payments are made to the suppliers
  • Implements an inventory management system to ensure the safety and security of the Branch’s supplies and equipment

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Certificate/Diploma in Public Administration, Management Studies or equivalent 
• Training in basic government accounting and,  
• A minimum of three (3) years working experience in an administrative capacity or,
• Any equivalent combination of education and experience