Administrator (GMG/AM 2)

Key Responsibilities

• Logs and monitors incoming/outgoing calls/clients, routes and directs accordingly;
• Takes and transcribes notes and produces Minutes/reports; 
• Monitors, updates and submits Attendance Register; 
• Schedules and co-ordinates meetings for the Finance and Accounts Unit;
• Establishes and maintains a records management system for the Unit;
• Records incoming and outgoing mail and distributes accordingly; 
• Drafts response to routine correspondence for relevant signature; 
• Monitors activities on behalf of the Finance and Accounts Unit for stationery and office supplies, and ensures the adequacy of the Office’s stationery and supplies;
• Proofreads documents for accuracy, completeness and conformity to established formats;
• Manages the office’s physical resources, such as printers, computers, phones etc. and promptly submits report for repair or replacement of faulty equipment; 
• Compiles, stores and retrieves management data; 
• Arranges sensitisation sessions/meetings for the Unit; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

• Excellent oral and written communication skills; 
• Excellent interpersonal and customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent typing skills; 
• Good time management skills. 

Minimum Required Qualification and Experience

• Diploma in Administrative Management, Public Administration or related field;
• One (1) year relevant experience. 

Please note that only shortlisted applicants will be contacted.