Audit Manager (FMG/AS 4)

Job Purpose

Under the general direction of the Chief Internal Auditor, the Auditor Manager will participate in audits by planning, supervising and performing reviews, as well as special audits of the Ministry of Science, Energy Telecommunications and Transport, its external Departments/Divisions and portfolio Agencies, to ensure the effectiveness and efficiency of managerial controls and the accuracy of recorded data. 

Key Responsibilities

Management/Administrative: 

• Participates in the development of the Strategic and Operational Audit Plans;
• Oversees the development of Individual Work Plans for direct reports;
• Manages special assignments to ensure that the review objectives are met and the assignment is properly planned and executed; 
• Plans, directs and co-ordinates the work of direct reports; 
• Manages the performance of direct reports by ensuring each has an output focused job description; 
• Prepares performance reports for the Internal Audit Unit; 
• Liaises with Departmental and Agency Heads with regards to proposed audits;
• Represents the Unit at meetings and seminars, as directed; 
• Provides guidance/advice to team to ensure that clear goals and objectives of audits are identified and completed; 
• Monitors management response via audit databases (internal and external) to ensure that the necessary remedial actions are taken and follow-up audits conducted;
• Documents relevant facts and information which support the work performed and conclusions drawn so other reviewers can follow the auditor’s logic and methodology;
• Assists with the preparation of client satisfaction report from surveys issued to stakeholders. 

Technical/Professional: 

• Applies internal control concepts and appropriately assesses the exposures resulting from ineffective or missing control practices; 
• Assesses the adequacy, efficiency, effectiveness and compliance with relevant IT policies, GAAP, laws, regulations and other stipulated guidelines in achieving desired objectives;
• Conducts risk management; 
• Determines audit approach, that is, plans the theory and scope of audits;
• Prepares audit programmes; 
• Applies auditing procedures and techniques in conducting operational, financial and value for money audits; 
• Verifies the accuracy of financial and other records; 
• Develops or revises audit procedures for implementing assignments; 
• Performs special investigations and other assignments, as instructed, and prepares interim or final reports; 
• Assists Chief Internal Auditor with the implementation of Control Self-Assessment within the Ministry and across its portfolio Agencies and Department; 
• Reviews and signs off on working papers for direct reports. 
• Performs entry and exit interviews, that is, discusses audit areas and findings with relevant Managers/Department Heads; 
• Provides guidance to management in the development and implementation of new and revised internal control procedures; 
• Assists with the preparation of summary report for each Agency for despatch to the Permanent Secretary; 
• Prepares draft reports on audit findings stating deficiencies, makes appropriate recommendations for improved controls to enhance business efficiency and submits report to the Chief Internal Auditor; 
• Liaises with Chief Internal Auditor on any matters of importance and inefficiencies observed on Agencies audit plans and reports; 
• Follows-up on Department/Agency Heads’ responses to audit reports to determine whether deficiencies are corrected, improved procedures are implemented;
• Conducts special investigations/assignments, as directed, by the Chief Internal Auditor;
• Assists in the preparation of reports, as directed by the Chief Internal Auditor;
• Reviews audit plans and reports from the Ministry’s Portfolio Agencies and Department;
• Ensures the security of audit files. 

Human Resource Management: 

• Participates in the welfare and development of direct reports through the preparation of performance appraisals; 
• Leads the identification and development of individual performance goals, as determined by the Corporate Plan; 
• Provides leadership to junior staff through effective object setting, delegation and communication; 
• Recommends training for staff to the Human Resource Division through the Chief Internal Auditor; 
• Provides guidance to staff through coaching, mentoring and training and providing assistance and support, as needed; 
• Manages the Unit in the absence of the Chief Internal Auditor; 
• Ensures that junior staff is aware of and adheres to the policies, procedures and regulations of the Division and the Ministry; 
• Conducts appraisal discussions with direct reports; 
• Performs any other related duties that may be assigned by the Chief Internal Auditor from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent written and oral communication skills 
• Customer and quality focus 
• Teamwork and co-operation 
• Ability to use own initiative 
• Good analytical thinking skills 
• Good problem-solving and decision-making skills 
• Good planning and organizing skills 
• Good leadership skills 
• Goal/result oriented 
• Good interpersonal skills 
• Compliance 
• Quality of output 
• Integrity 

Functional: 

• Use of technology (relevant computer applications) 
• Managing external relationships 
• Strategic vision 
• Impact and Influence 
• People management skills 
• Change management 
• Methodical 
• Excellent report writing, public speaking and presentation skills 
• Good research and analytical skills 
• Excellent knowledge of government administration systems, laws and policies and other instructions governing both the financial and operational aspects of the Ministries and portfolio Agencies such as the Staff orders, Public Service Regulations, Procurement Guidelines, FAAA Act 
• Consultative abilities in guiding communication approaches in support of executive leaders and business strategy 
• Knowledge of accounting and auditing standards, principles and practice
• Comprehensive knowledge of current auditing techniques 

Minimum Required Qualification and Experience

• First Degree preferably in Accounts, Finance, Business Administration, Management or Economics; 
• ACCA Fundamentals or equivalent; plus, over five (5) years’ auditing experience and relevant experience in the specialized area; 
• Successful completion of relevant government auditing courses and professional audit training would be an asset. 

Special Conditions Associated with the Job

• Required to work under adverse conditions from time to time; 
• Required to travel to external sites in the performance of official audits;
• May be required to work beyond regular working hours.

Please note that only shortlisted applicants will be contacted.