Director, Human Resource Management and Administration

Key Responsibilities

Management/Administrative: 

• Reviews the organization’s Human Resource, Industrial Relations Training and Administrative policies and procedures in accordance with Human Resource Management standards;
• Participates in the organization’s Strategic Planning process; 
• Prepares and monitors the Directorate’s Operational Plan and Budget ensuring the work of the Directorate is carried out according to plan and agreed targets achieved;
• Represent the Agency at meetings, conferences and other functions, as required;
• Provides technical advice to the Chief Executive Officer and senior managers on human resource matters; 
• Prepares and submits performance and other reports, as required; 
• Ensures the timely submission of all documents/information requested. 

Technical/Professional: 

• Formulates policies, provides strategic direction on Human Resource Management, Industrial Relations, Administrative and Records Management programmes for the Agency;
• Collaborates with Directors in Human Resource Management, Human Resource Development and Organizational Development to develop a human resource plan and programme to support the Agency’s strategic priorities; 
• Develops and implements training and development policies to maximize staff potential to accomplish the Agency’s Mission; 
• Initiates and develops strategic and tactical plans/programmes which will promote a healthy, safe and proactive industrial relations climate; 
• Develops an efficient and effective information and records management system;
• Develops, plans and monitors manpower needs of the Agency; 
• Participates directly in the recruitment and selection of senior management staff. 

Human Resource: 

• Provides effective supervision of human resources to ensure efficiency of personnel;
• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action, where necessary, to improve performance; 
• Participates in the recruitment of staff for the Agency and recommends transfer, promotion, termination and leave in accordance with established human resource policy and procedures; Develops and implements Succession Planning Programme for the Agency to facilitate continuity and the availability of requirement skills and competencies to meet the needs of the Agency; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures that the welfare and development needs of staff in the Agency are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Agency’s and Organization’s goals; 
• Ensures that staff is aware of and adhere to the policies, procedures and regulations of the Agency; 
• Plans strategies to improve human resource management in the organization, based on new developments in the field. 

General Administration: 

• Gives focus and direction to the preparation of the organization’s administrative budget in keeping with prescribed guidelines, in a timely manner; 
• Monitors and gives guidance to the adherence of GOJ protocol for the procurement of the Agency’s office supplies and equipment, which will facilitate a productive environment;
• Reviews recommendation made for equipment and material needs with Director of Finance and Accounts, Chief Executive Officer and Specialists for various Directorates;
• Ensures that effective administrative support is provided for all Directorates in order that all staff members are able to give optimum performance; 
• Develops and maintains an efficient and effective Information and Records Management System; 
• Perform any other related duties that may be assigned from time to time 

Required Knowledge, Skills and Competencies

• Strong management, planning and organizing skills; 
• Excellent customer relations skills; 
• Excellent oral and written communication skills; 
• Excellent interpersonal and coaching skills; 
• Sound knowledge of National Industrial Relations laws; 
• Excellent counselling skills; 
• Excellent interviewing skills; 
• Excellent team player. 

Minimum Required Qualification and Experience

• Master’s Degree in Human Resource Management or Business/Public Administration;
• Specialized Training in Human Resources/Personnel Management/Labour Relations;
• Five (5) years’ work experience at a Senior Management level. 

Please note that only shortlisted applicants will be contacted.