Director, Land Administration (SOG/ST 8)

Key Responsibilities

Management/Administrative: 

• Contributes to the development of the Branch’s Strategic/Operational Plan and Budget; 
• Prepares Monthly, Quarterly, Operational and Ad-hoc Reports; 
• Recommends/Contributes to the development and enhancement of land-related systems;
• Develops Individual Work Plan, in keeping with HRM&D principles/guidelines; 
• Conducts staff appraisals and manages performance for direct reports. 

Technical/Professional: 

• Develops, reviews and implements systems and processes that provide the framework for the management of Ministry’s properties; 
• Implements the Government’s Land Administration and Management Plan; 
• Provides technical advice and recommendations to Ministry officials and the political directorate, on the National Land Policy and the impact of land policies and legislation on the administration of Ministry lands; 
• Reviews land-related Cabinet Submissions; 
• Submits recommendations on properties identified for acquisition and divestment by the Ministry; 
• Negotiates the acquisition and divestment of properties; 
• Prepares files for the Legal Services Division, on properties approved for acquisition and divestment by Private Treaty; 
• Vets and forwards application submissions to the Land Divestment Committee; 
• Submits decisions of the Land Divestment Committee, to the Chief Technical Director, for the Minister’s approval; 
• Processes requests related to the identification of lots, plans, titles and ownership, and submits the relevant report; 
• Manages the lease portfolio; 
• Devises and establishes frameworks for the development and implementation of the Ministry’s Land Inventory, Land Information System and Geographic Information System (GIS). 
• Investigates and provides recommendations on properties requested for declaration under the Local Improvement (Community Amenities) Act; 
• Maintains accurate ownership records for land acquisition and divestment, in compliance with relevant regulations and standards; 
• Monitors Ministry’s lands and leased properties to ensure compliance with lease agreements and other relevant regulations; take actions to address breaches/violations, as required; 
• Assists in resolving disputes related to land ownership, boundaries and other related issues; 
• Provides technical advice, guidance and information to clients, on land related queries;
• Manages and maintains land related databases, including GIS and other databases;
• Collaborates with Government agencies, local authorities and other organizations, to address land related issues. 
• Ensures all land administration activities comply with relevant laws and regulations. 

Human Resource: 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and initiates corrective actions, when necessary; 
• Participates in the recruitment of staff and recommends transfers, promotions, terminations and leave, in accordance with established human resource policies and procedures; 
• Provides leadership and guidance to officers through effective planning, delegation, communication, training, mentoring and coaching; 
• Facilitates the welfare and development of staff in the Branch; 
• Establishes and maintains a system fostering a culture of teamwork, employee empowerment and commitment; 
• Contributes to the development and implementation of a succession planning framework, in collaboration with the HRM&D Branch; 
• Performs other related duties as assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent management and supervisory skills 
• Excellent negotiating skills 
• Excellent oral and written communication and interpersonal skills 
• Teamwork and co-operation 
• Excellent people management skills 
• Excellent problem-solving and decision-making skills 
• Meticulous and astute 

Technical: 

• Excellent knowledge in Estate Management or Land Valuation 
• Knowledge of data management 
• Knowledge of land use planning 
• Strong analytical skills 
• Excellent organizational skills 
• Working knowledge in the use of computer applications, including GIS and Microsoft Office Suite 
• Knowledge of POJ Public Procurement Act and Guidelines 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Real Estate Management and Land Surveying; 
• Five (5) years working experience in Estate Management, Surveying, or Valuation;
• Two (2) years working experience at the middle or senior management level.

Please note that only shortlisted applicants will be contacted.