Human Resource Officer (Employee Relations & Staff Wellbeing) (GMG/AM 4)

JOB PURPOSE

Reporting to the Manager, Employee Relations & Staff Wellbeing, the incumbent will be responsible for providing administrative and secretarial support relating to employee relation matters. He/she will assist with the coordination of disciplinary hearings, mediations, union meetings, Board of Enquiry sitting as well as performing the function of Recording Secretary at various meetings. 

CORE RESPONSIBILITIES:

• Assists with conducting investigations for disciplinary hearings and mediation sessions; 
• Drafts charge letters as directed by the Manager and in keeping with established policies and procedures; 
• Prepares case files for staff involved in disciplinary hearings;
• Makes contact with disciplinary hearing panelists, union representatives, committee chairs, lawyers, defendants and witnesses to coordinate and confirm their availability for hearings; 
• Sends case files/reports to the respective individuals involved in a disciplinary hearing as directed by the Manager; 
• Follows-up on recommendations to be provided by the committee chairs of the disciplinary committees; 
• Liaises and confirms with other secretaries/administrators from division/branches/units about the usage of conference room for hearings;
• Receives, screens and answers telephone calls for the Manager and refers to the appropriate officer from time to time; 
• Ensures prompt and accurate recording of the receipt and movement of correspondence; 
• Operates office equipment such as photocopier, fax machine in support of the work of the Director and the Unit; 
• Prepares monthly attendance reports for the department; 
• Maintains adequate office supplies for the division including official forms/documents for the Manager; 
• Liaises with other Regional Health Authorities and other government departments and agencies as required; 
• Perform any other duties that may be required/necessary for the effective functioning of the organization 

SPECIFIC KNOWLEDGE/SKILLS REQUIRED

• Excellent presentation, written, oral and communication skills;
• Exhibits professionalism, tact, diplomacy and confidentiality to promote good working relationships among staff members; 
• Good human relations and interpersonal skills; 
• Good time management, planning and organizing skills; 
• Excellent integrity/ethics exercised in the performance of duties;
• Working knowledge of the Authority’s Human Resource Policy and GOJ Disciplinary Policy for Public bodies; 
• Working knowledge of laws and regulations governing employment and industrial relations; 
• Proficiency in the use of relevant computer software including spreadsheet, PowerPoint and other computer applications; 
• Knowledge of office management, principles, practices and procedures 

QUALIFICATION & EXPERIENCE:

• Bachelor’s Degree in Human Resource Management, Public Administration, Law or equivalent; 
• A minimum of two (2) years working experience in a related capacity 

NB: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.