Job Site Clerk

Scope of Position 

Greets all site visitors and assuring they sign in on the visitors log, answers the phones and directs callers to the appropriate staff member, manages delivery tickets & other documentation that needs to be sent to  the main office, over sees the timesheets for field employees under the supervision of the Superintendent, places orders for supplies as directed, maintains a clean office environment, takes meeting minutes as required and distributes as directed, makes copies for distribution, maintains office files and documentation, updates logs, accepts deliveries. 

 

Job Responsibilities 

1. Work directly for the Superintendent. Work is generally administrative, project-oriented and will  require the ability to comprehend and follow directions. 
2. Coordinate and organize a system to completion daily tasks required. 
3. Be courteous and professional with employees, our clients, subcontractors, vendors, and the public. 
4. Organize the office files, contracts, submittals similar to the system used in the corporate office. 
5. Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc. 
6. Keep timesheets, weekly hours and per diem for the field employees, email to Payroll weekly. 
7. Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment. 
8. Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis. 
9. Log daily subcontractor’s activities, weather, rainfall, deliveries and meetings on the Superintendent’s Daily Report. 
10. Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent. 
11. Call vendors for quotes to do a cost comparison for materials or rental equipment. 
12. Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.