Library Assistant (PIDG/LA 1)

Key Responsibilities

• Assists in preparing estimates of expenditure for the Library; 
• Sorts and indexes periodicals received; 
• Accessions incoming material; 
• Maintains promotional stocks (I.e. brochures, banners and all branded material);
• Prepares Work Plans; 
• Analyzes staff requests to determine information needed; 
• Keeps abreast of current professional practices and developments in the field;
• Promotes and develops systems for appropriate classification, cataloguing and indexing;
• Maintains an updated computerized library database; 
• Undertakes on-going purging of library material; 
• Maintains a collaborative network with other libraries and Information Units;
• Develops a collection development plan to guide acquisition of data; 
• Maintains an up-to-date compilation of newspaper clippings; 
• Cuts, mounts and assigns subject headings to newspaper clippings; 
• Makes photocopies, binds and scans materials on behalf of clients; 
• Mounts internal and external exhibitions; 
• Sells maps and publications and records sales; 
• Produces rock cards; 
• Implements library policies and procedures; 
• Develops convenient, accessible library and information services; 
• Reviews resource matters to determine needed information; 
• Complies list of overdue material by borrowers; 
• Prepares reports related to library and information services; 
• Provides effective access to library collections and resources; 
• Performs original cataloguing and classification of print, audio-visual and electronic resources; 
• Develops and maintains special indexing systems and files for special collections;
• Maintains the organization of library materials; 
• Markets, Library , communication and Mines and Geology Division’s (MGD’s) services
• Provides information to stakeholders; 
• Maintains virtual library; 
• Performs any other related duties that may be assigned by the Information/Public Education Supervisor/Deputy Commissioner from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Teamwork and co-operation skills; 
• Good interpersonal skills; 
• Good oral and written communication skills; 
• Customer and quality focus skills; 
• Compliance. 

Technical: 

• Good knowledge of library operations; 
• Good knowledge of management information systems and tools; 
• Good knowledge of Information and records administration/management/Universal Decimal Classification/ICIS; 
• Research and evaluation; 
• Managing the client interface. 

Minimum Required Qualification and Experience

• Certificate in Library Technical Education;
• Four (4) CXC or GCE “O” Levels Certificate Subjects inclusive of Mathematics and English;
• Two (2) years’ working experience in a Library would be an asset. 

Special Conditions Associated with the Job:

• Exposure to dust; 
• May be required to work beyond regular working hours.

Please note that only shortlisted applicants will be contacted.