Licensing Officer

OUTPUTS:

• The teachers registration documents efficiently indexed and catalogued on documents system and accessible 
• Efficient management of teachers Documents Management System 
• Teacher records organized and filed in accessible manner 
• Teacher registration and licensing activities planned and executed 
• The integrity of data, including data extraction, storage, manipulation, processing and analysis assured. 
• Organisational needs of internal staff and external clients discussed. 
• Presentations prepared in collaboration with relevant staff. 

KEY AREAS OF RESPONSIBILITY

Human Resource Management 

• Provide guidance to staff on the use of the Enterprise Resource Planning System (ERP), Teacher Management Information System (TMIS), Database Management Systems (DBMS), Documents Managements Systems (DMS). 
• Liaise with principals, staff and students in schools on database management related matters. 

Other 

• Performs other related functions assigned from time to time by the Chief Executive Officer. 

KNOWLEDGE & SKILLS:

Core 

• Well-developed social and interpersonal skills 
• Excellent oral and written communication skills 
• Ability to exercise sound judgment and initiative in dealing with complex issues
• Knowledge of the Ministry of Education’s policies, rules and regulations
• Knowledge of the role and functions of the Council 
• Sound knowledge of Government regulations, policies and principles
• Ability to demonstrate a high level of initiative, professionalism and confidentiality
• Excellent planning and organizing skills 
• Good analytical research and information gathering skills 
• Keen attention to detail 

Technical 

• Excellent knowledge of relevant computer applications e.g. Microsoft Office Suite
• Excellent knowledge of office administration 
• Ability to work under pressure to meet deadlines 
• Knowledge of computer hardware and software systems, applications/programmes and computer networks, 
• Capability in IT planning, organization and development. 

LIAISES WITH:

Internally: 

• All Divisions of the Jamaica Teaching Council 

Externally: 

• Regional Education Entities 
• National College for Educational Leadership 
• Teachers 
• Schools 
• Educational Agencies 
• Providers of Goods and Services 
• Ministry of Education 
• Education Stakeholders 

PERFORMANCE STANDARDS

• Administration, database design, security and maintenance efficiently and effectively executed. 
• The quality of the JTC’s database systems monitored and maintained. 
• Database systems to meet the changing needs of the educational landscape upgraded.
• Smooth and proper running of database ensured. 

REQUIRED COMPETENCIES

• Good knowledge of computer hardware. 
• Proficiency in the knowledge and use of database management systems. 
• Strong interpersonal, written and verbal communication skills with demonstrated ability to work in a team environment. 
• Values operating in a collaborative and cooperative environment.
• Ability to show initiative, good judgement and resourcefulness. 
• Excellent knowledge of Ministry of Education’s policies and guidelines.
• Willingness to adhere to all principles of confidentiality. 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in Computer Science or related field with 2 yrs experience
• Web Security 
• Teacher training certification with at least three (3) years’ teaching experience. 

SPECIAL CONDITIONS

• Normal office environment 
• Travelling may be required 

AUTHORITY

• To recommend procedures for improved effectiveness and efficiencies in activities related to teacher registration and licensing, database management, documents management and information sharing and security. 
• To schedule site visits, if required. 
• To assist in determining logistics for workshops, seminars, meetings and conferences. 
• To make recommendation for professional development and ICT training needs.

We thank all applicants for expressing an interest; however, only shortlisted candidates will be contacted.