Logistics Officer (GMG/AM 3)

JOB PURPOSE

Under the direction of the Senior Medical Officer, HIV/STI/TB Unit, the incumbent is responsible to provide logistic and administrative support to the National HIV/STI/TB Programme. The officer will be required to operate the assigned vehicle, and perform day-o-day activities and routine operations in compliance with the Programme’s procedure.

KEY OUTPUTS

• Successful delivery of materials, personnel, and documents both internally and externally
• Daily administrative activities completed as agreed 
• Quarterly servicing of water dispensers completed
• Vehicle daily assignment log books completed
• Daily Vehicle Inspection check form completed
• Assigned vehicle maintained, cleaned and sanitized
• Inventory Report prepared and submitted

KEY RESPONSIBILITY AREAS

Management /Administrative Responsibilities

• Develops Individual Work Plans based on alignment to the overall plan for the section;
• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and programme documents as required.
• Contribute to the development of the Branch’s Strategic and Operational Plan as well as the Budget.

Technical Responsibilities

• Drive and operate the HSTU assigned motor vehicle as per operations manuals and GOJ Comprehensive Motor Vehicle Policy.
• Complete and maintain paper and electronic file of daily assignment log book.
• Monitors and maintains the Administration log books.
• Makes copies of correspondences as required.
• Executes daily administrative functions as assigned. 
• Follows up on correspondences and assignments issued by the supervisor. 
• Maintains adequate stock of office and meeting supplies to ensure the efficient operation of activities.
• Prepares monthly inventory report for submission.
• Perform routine preventative maintenance checks and minor repairs to the HSTU assigned motor vehicle and complete the requisite forms.
• Perform other corrective maintenance procedures as directed by the HSTU/Transport Unit.
• Monitors the vehicle maintenance service schedule and notify the HSTU/Transport Unit to ensure that the motor vehicle receives timely servicing.
• Monitors the fuel consumption charges of the assigned vehicle and submit same to the HSTU on a monthly basis.
• Report and document all accidents and vehicle malfunctions to ensure timely execution of corrective actions as per GOJ Accident Procedure.
• Observes defensive driving techniques and principles at all times.
• Ensures that the assigned gas cards are utilized in strict accordance with stipulated procedures.
• Prepares monthly, quarterly and interim reports as required.
• Any other related duties assigned.

PERFORMANCE STANDARDS

• Goods and correspondences received/delivered on time and vehicle returned to base.
• Log books/forms completed on-time and accurately.
• Vehicle defects and accidents reported on time.
• High compliance with vehicle operations and maintenance procedures.
• Administration activities completed with a high level of accuracy.
• Adequate stock of meeting supplies maintained.
• Work carried out is of a high standard and organizational principles are adhered to.
• Confidentiality is maintained in the execution of duties.
• Reports submitted as per the agreed timelines. 

Minimum Required Education and Experience

• Diploma in Business Administration, Administration Management, Supplies Management, Management Studies, General Studies, Social sciences or equivalent
• Open General Driver’s License (Jamaica) and at least three (3) years driving experience
• At least three (3) years’ working experience at a reputable company in the capacity related to vehicle and equipment maintenance and administration.

The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.