Monitoring and Evaluation Officer (GMG/SEG 2)

JOB PURPOSE:

Under the direction of the Senior Director, Workforce Planning & Improvement Branch, the Director, Monitoring and Evaluation is responsible for managing the information generated from the workforce planning and improvement policy implementation strategies through the monitoring and evaluation system and ensuring the integrity of the data collected. This includes developing and implementing M&E tools systems and frameworks, and reporting on all output and outcome indicators for the Branch.

KEY RESPONSIBILITIES:

Technical/Professional Responsibilities 

• Provides leadership and direction on M&E to ensure the Branch achieves its goals and corresponding objectives and target 
• Develops and implements the Performance Monitoring Plan (PMP) to capture performance and results, including routine service delivery data reporting, baseline and end line assessments, and all monitoring for process and outcome evaluations 
• Develops and oversees data flow pattern, to ensure timely data collection and reporting; 
• Ensures high-quality implementation, consistent with monitoring and evaluation guidelines, protocols, information and reporting systems;
• Collaborates activities with key stakeholders to gather data and adapt interventions as appropriate; 
• Has responsibility for providing technical assistance, developing and setting up systems for the timely collection, management, analysis, and reporting of valid and reliable data that meet donor reporting requirements; 
• Utilizes training monitoring systems to track and monitor trainers and participants at training events to facilitate follow-up and recordkeeping;
• Uses data to contribute towards strategic decision-making and programme planning with the leadership; 
• Conducts targeted evaluations and operations research, including design, data collection, management and analysis; 
• Ensures quality of data through data verification procedures including routine data quality audits and that these are routinely carried out;
• Maintains strategic M&E relationships and alliances in public and professional circles through meetings, conferences, and presentations;
• Promotes and supports the dissemination of information among the Branch’s team; 
• Works with key stakeholders to prepare and track progress of programmes and associated activities; 
• Works closely with programme heads to co-design monitoring tools, select indicators, and determine field monitoring responsibilities. Works to ensure tool compatibility and coordination within the M&E framework as well as consistency with national and donor requirements; 
• Coordinates M&E capacity-building activities with staff, implementing partners and other key stakeholders; 
• Ensures protection of participants data and confidentiality during M&E process and implementation; 
• Monitor and evaluate overall progress on achievement of results;
• Conducts capacity assessment on existing monitoring and evaluation system Develop indicators and a monitoring strategy; 
• Supports monitoring and evaluation of the effects and impact;

Management/Administrative Responsibilities

• Contributes to the development of the Section’s Strategic and Operational Plan and Budget; 
• Develops Individual Work Plans based on alignment to the Branch’s Plan;
• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and other documents as required; 
• Prepares and delivers related presentations as needed. 

Customer Service Responsibilities 

• Maintains customer service principles, standards and measurements; 

Other Responsibilities 

• Performs all other duties and functions as may be required from time to time. 

REQUIRED COMPETENCIES:

• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem-solving skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision-making skills 
• Strong innovative skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 
• Good knowledge of the Human Resource Management functions, policies and regulations in the Public Sector 
• Good knowledge of Talent Management and Acquisition practices in complex organisations 
• Good knowledge of Succession Planning initiatives for complex organisations 
• Good Experience in designing and delivering coaching/mentoring, learning and development programmes 
• Knowledge of HR Information Systems (MyHR+, People Soft, Success Factors or related solutions) 
• Ability to innovate, create and implement continuous improvement initiatives 
• Strong Leadership and decision-making skills 
• Ability to work independently and make sound and reasoned decisions
• Good understanding of the machinery of Government and political processes 
• Advanced IT skills in relation to Word, PowerPoint, Outlook and Excel 

QUALIFICATION & EXPERIENCE:

• Bachelor’s Degree in Human Resource Management, Management Studies, Public/Business Administration or related Social Sciences;, Economics or related discipline; 
• Advanced Training in Monitoring and Evaluation Systems and tools;
• Three (3) years’ experience in a similar environment 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. May be required to travel locally and overseas to attend conferences, seminars and meetings.

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.