Payroll Officer (FMG/AT 2)

Key Responsibilities

• Conducts the timely and accurate preparation of the monthly payrolls assigned. 
• Directly responsible for the monthly payroll assigned; 
• Enters all relevant information in connection with the payment of salaries to the payroll system. Including: 
  • Salary particulars for new employees; 
  • New appointments (promotions) and acting appointments; 
  • Details of deductions to be made from salaries; 
  • Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption. 
• Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected; 
• Recovers advances and overpayment of salaries promptly; 
• Maintains and balances the “On and Off” salary Control Register for each payroll run; 
• Maintains a continuous record of salary particulars of each employee on the payroll showing such information as the date of appointment, anniversary date for the payment of increment, post, cost centre, salary scale, present salary and notes regarding acting appointment etc. 
• Ensures that all salary cheques are printed for the correct amount and for the correct payee and are despatched to the Cashier for issue to the relevant persons on payday. 
• Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly; 
• Ensures that annual returns such as Income Tax, N.I.S and N.H.T are made promptly after the end of the year. 

Other 

• Assists in the preparation of the Personnel Emoluments budgets by providing the Management Accounts Unit with the following particulars on each member of staff: 
  • Name of employee; 
  • Present salary; 
  • Date of appointment; 
  • Anniversary date for the payment of incremental salary adjustment etc. 
• Provides letters to employees or organizations on behalf of employees regarding salary payable, NHT contributions and Income Tax; 
• Prepares returns, dispatches of salary cheques and provides assistance in the preparation of payroll. 

Required Knowledge, Skills, and Competencies

Core: 

• Good team work 
• Good communication skills 

Technical: 

• Good analytical and judgement skills 
• Good problem-solving skills 
• Knowledge of government payroll computation and administration 
• Knowledge of MyHR+ 

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA-CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• ASc. Degree in Business Studies/ Business Administration/Management Studies; or
• ASc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2. 
• Two (2) years related working experience in Accounting.

Please note that only shortlisted applicants will be contacted.