Project Administration and Procurement Officer

QUALIFICATION AND EXPERIENCE:

• Diploma in Project Management/Public Administration/Management Studies/Accounting or any other related field

SKILL REQUIREMENTS/KEY COMPETENCIES:

• Sound communication and interpersonal skills
• Good organizational skills.
• Good command of the English language
• Ability to maintain confidentiality.
• Ability to take own initiative and be a self-starter.
• Competence in relevant computer programmes such as MS PowerPoint, MS Word and Report Writing
• Analytical thinker with good conceptual and problem-solving skills
• High degree of integrity and diplomacy 

PRINCIPAL FUNCTIONS:

• Prepare tender notices and advertisements.
• Prepare RFP, RFQ for goods, general services and works.
• Review/Prepare tender evaluation reports to ensure accuracy, completeness and adherences of the evaluation process to the requirement of the solicitation documents and GOJ procurement procedures.
• Represent Procurement Unit at Tender closing and opening exercises as Tender Officer in keeping with the requirement of the GOJ Electronic Procurement Portal (GOJEP)
• Keep track of the Procurement process of each submission from preparation of Tender Reports to Job completion and Contract termination.
• Maintain procurement records in good order to facilitate audit and other reviews.
• Preparing and reviewing technical specifications in collaboration with stakeholders, refining terms of reference (Tor) and preparing request for proposals (RFP) and bidding documents.
• Preparing and reviewing TOR's and bidding documents for all required procurement activities.
• Managing the advertising process for procurements, procurement correspondence, bid receipt and bid opening in strict accordance within mandated procurement procedures. 

The Agency thanks all applicants in advance. Only individuals short-listed will be contacted.