Technical Services Coordinator (GMG/SEG 2)

KEY OUTPUTS

• Research findings analyzed and interpreted 
• Information disseminated 
• Briefs prepared and presented 
• Technical Reports/Reports prepared 
• Projects/Programmes monitored 
• Travel itineraries and work programmes developed 
• Meetings scheduled and attended 
• Recommendations and technical advice provided 
• Work scheduled and plans prepared 
• Budget prepared and expenditures monitored 
• Complaints/reports regarding agricultural/technical issues addressed
• Technical advice /information provided 

KEY RESPONSIBILITIES AREAS

Management/Administrative Responsibilities 

• In collaboration with the Chief Technical Director, reviews the plans, projects and programmes of the Office which falls under the ambit of the Policy, Planning & Project Management Division and prepares guidelines to ensure the efficient operation of the Division. 
• Assists with the preparation of the objectives of the Division. 
• Represents the Ministry at meetings, conferences, seminars and workshops
• Provides technical information and advice to Directors, Managers, and other members of staff 
• Prepares and submits reports and documents as requested. 
• Participates in the strategic planning and preparation of the operational plan for the CTD.
• Consults with agencies, Agro Parks, JEA, and other business interests on agricultural related activities. 
• In collaboration with the CTD, prepares speeches for the launch of projects and programmes for the Honourable Minister. 
• Prepares and plans work schedules/work plans for the Office and ensures follow up processes are completed. 
• Prepares itinerary for Consultants and members of technical teams on official visits to Ministry of Agriculture 
• Liaises with the Executive Office to make arrangements for official overseas travel for the Chief Technical Director.

Technical/Professional Responsibilities 

• Conducts technical research and analysis and presents findings to the Chief Technical Director 
• Documents matters of a sensitive nature which have technical implications for the Ministry 
• Keeps the Chief Technical Director abreast of agricultural issues that has direct impact on the Ministry 
• Compiles, analyzes and interprets performance metrics for projects/programmes
• Monitors technical performance issues 
• Facilitates technical support 
• Prepares written reports that proactively identify opportunities for managements reviews; this would include both service and product performance. 
• Undertakes special research projects that falls under the ambit of the CTD – Policy, Planning & Project Management, and prepares reports on results to the Chief Technical Director 
• Consults and advises Directors, Managers and other stakeholders on agricultural related issues (as it relates to Policy, Planning, & Project Management Division) and provides recommendations as to the solutions to the various problems 
• Represents the Chief Technical Director at meetings to ensure that issues which may impact on the Office are dealt with 
• Assists with the preparation of Cabinet Submission, Cabinet Notes, Speeches and Status Reports. 
• Prepares and compiles overall reports from various stakeholders relating to the Directorate. 
• Provides direct support to both internal and external partners 
• Prepares and monitors work schedules/plans for the Office. 
• Plans, organizes and implements all logistical work related visit of Technical experts, workshops and other relevant meetings which fall under the purview of the Directorate.
• Liaises with the Finance and Accounts Division regarding requests for budgetary requirements 

OTHER RESPONSIBILITIES 

• Any other duties assigned by the Chief Technical Director or Permanent Secretary

PERFORMANCE STANDARDS

• Established deadlines and quality standards are consistently met 
• Accurate, comprehensive research is conducted and information presented in a user friendly manner in accordance with established timeframe 
• Accurate and comprehensive reports submitted within the specified timeframe and format. 
• Travel itineraries processed and work programmes developed and completed within the specified timeframe 
• Projects/Programmes effectively monitored within the agreed timeframes
• Harmonious relations are maintained with staff members and external contacts
• Work plans and schedules are comprehensive and prepared within the established format and given timeframe. 
• Sound and accurate information provided upon request 
• Follow up mechanism is implemented according to established guidelines 

REQUIRED COMPETENCIES

Core 

• Excellent oral, written communication skills. 
• Excellent presentation skills. 
• Excellent leadership and management skills 
• Excellent customer and quality focus skills 
• Highly developed interpersonal skills and influencing skills. 
• Strong problem solving and decision making skills 
• Excellent time management 
• Excellent conflict management skills 
• Strong negotiating, conceptual skills 
• Strong planning and organizing skills 
• Ability to lead and work with teams 
• Ability to think creatively and act independently 
• Ability to observe and maintain confidentiality in the performance of duties
• Demonstrated ability to build partnerships, establish and maintain effective working relationships with a wide cross section of professionals and organizations 
• Ability to think and act strategically across a wide range of functions. 
• Ability to multitask, work under pressure and meet tight deadlines. 

Technical 

• Sound knowledge of the operations of Government, public sector laws, regulations and guidelines 
• Broad knowledge of Government policy and planning processes 
• Thorough understanding of government processes for policy development and implementation. 
• Good knowledge of the operations of the Ministry 
• Good knowledge of government’s systems and related operational policies.
• Knowledge of international best practices. 
• Knowledge of Change Management principles and procedures 
• Demonstrated emotional intelligence 
• Proven skills in strategic and operational planning and management 
• Knowledge of protocol and etiquette. 
• Sound knowledge of appropriate computer applications and technologies
• Good knowledge of research techniques, methodologies and data analysis.
• Ability to interface with senior government officials both locally and internationally. 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Management Studies, Public Sector Management/Public Administration or related area. 
• Training in Policy Development would be an asset. 
• Training in Agriculture would be an asset. 
• At least five (5) years’ experience in a managerial position in the public or private sector, in an organization of similar size and complexity. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Required to travel to functions and events island wide 
• May be required to work for extended hours to finalize assignments. 
• May be required to travel overseas in the execution of official duties. 
• Required to work on 24 hour call. 
• Must possess a reliable motor vehicle and be the holder of a valid Driver’s License 

AUTHORITY

• Approves expenditure within budgetary limit. 
• Accesses confidential information 
• Develops policy recommendations and reports. 
• Recommends changes/improvementsto operational systems to safeguard the Ministry’s resources and/or promote effectiveness and efficiency in their use. 
• Recommends leave, training and other personnel action for staff supervised
• Signs off on Procurement decisions for purchases with specified dollar limits (along with the Director of Procurement) and in the absence of the Chief Technical Director

N.B: Only short-listed applicants will be contacted.