Job Profile: Facilities Coordinator – Third Party Contractor
Primary objective of the job:
- Create a welcoming atmosphere while efficiently managing front desk operations and providing seamless administrative support to the Facilities Team.
Main Duties and Responsibilities:
- Generating Purchase Orders in Workday for goods and services and following up-with the Finance department to ensure that payments are made for each job.
- Receipt all invoices and ensure payment are made in a timely manner to prevent late payment charges and penalties
- Support the Facilities Administrator with team engagement activities to foster team cohesion
- Managing internal & external relationships, through keeping the communication lines open and providing timely updates on their PO, invoice and payment status.
- Greet visitors in a professional and friendly manner, direct phone calls, take messages, and distribute mails
- Support the Auxiliary Team by managing stock and the distribution of consumables weekly
Academic qualifications and experience required:
- Certificate in Business Administration or related field of study.
- Minimum of one (1) years professional experience in a similar capacity and field.
Functional Skills:
- Excellent oral and written communication skills.
- Strong customer orientation.
- Excellent working knowledge of Microsoft Office (Excel, Word and PowerPoint)
- Ability to effectively manage professional relationships both internally and externally
