Accounting Clerk/Cashier

Key Outputs

• Revenue collected and receipt issued reconciled.  
• Lodgement slips and relevant documentation prepared.  
• Customer accounts records are maintained.  
• Courteous relationships with customers are developed and maintained.
• Revenue efficiently collected and accounted for.  

Key Responsibilities

• File renewal forms (copy) and copies of receipts. 
• Ensure that cheques are approved before acceptance.  
• Interface with customers to receive revenues and ensure correct accounts are maintained. This includes:  
  • Verifying the legitimacy of documents and the correctness of fees payable. 
  • Issuing, signing and stamping receipts to authentic customers.  
  • Entering correct data such as taxpayer registration numbers.  
• Receive and process all revenues. This includes: 
  • Receiving and checking all cash and approved cheques. 
  • Print daily revenue collected report. 
• Process credit card payments and prepare monthly credit card statement.
• Prepare lodgement slips and relevant documentation to deposit monies to the Bank account.
• Maintain money containers transported to the bank, rubber and metal stamps and receipt books in use. 
• Assist in maintenance of customers’ records. 
• Liaise with relevant officers to process refunds for customers.  
• Ensure the security of all cash.  
• Ensures that revenues are efficiently collected and accounted for 
• Ensures that cheques are approved before acceptance.  
• Interfaces with customers to receive revenues  
• Ensures the correct accounts are maintained 
• Have lodgments ready for Courier service at the designated times  
• Revenues from customers are correctly processed within acceptable timescale.
• Transaction details from all related documents are properly interpreted and entered correctly.  
• Revenue accounts are accurately maintained in accordance with revenue administration procedures.  
• Established policies, rules and procedures are adhered to.  
• Monthly reports and work paper documentation are accurate and complete. 
• Reports meet quality standard and produced within agreed timeframe.
• Confidentiality, sensitivity and integrity are exercised in the execution of duties
• Monitors the activities (imprest and custody) of the petty cash 
• Assists in the preparation of payment vouchers 
• Maintains the closed user group (CUG) register 
• Updates the earnings record 
• Prepares lodgements 

Other Responsibility 

• Perform other related duties assigned from time to time by management.  

Authority (decisions the post holder has the power to make or recommend)

• Issue and stamp receipts. 
• Have lodgments ready for Courier service at the designated times  

Performance Standards

• Revenues from customers are correctly processed within acceptable timescale. 
• Transaction details from all related documents are properly interpreted and entered correctly.  
• Revenue accounts are accurately maintained in accordance with revenue administration procedures.  
• Established policies, rules and procedures are adhered to.  
• Monthly reports and work paper documentation is accurate and complete.
• Reports meet quality standards and are produced within agreed time frame.
• Confidentiality, sensitivity and integrity are exercised in the execution of duties 

Working Conditions:

• Work is performed in a standard office environment 

Required Competencies:

• Good interpersonal skills 
• Good time management skills 
• Good communication skills (both oral and written) 
• Good customer relations skills 

Qualifications

• AAT Level 1 or equivalent 
• Two (2) years related working experience and required training.
• Working knowledge of relevant computer systems and applications.