Accounting Technician (Projects Accounts) - (FMG/AT 3)

Key Outputs:

• Monthly status report on project expenditure  
• Payment vouchers certified 
• Journals certified 
• Subsidiary records maintained 
• Information provided upon request 
• Key Responsibility Areas: 
• Prepares payment vouchers manually and electronically 
• Prepares monthly project expenditure Capital A and B reports  
• Responds to customers queries on matters relating to the areas of responsibility 
• Prepares variance reporting between budgetary allocation and expenditure  
• Participate in the preparation of annual budgets for all projects 
• Report on funds availability for each project 
• Prepare monthly, quarterly and annual cash flow requests 
• Prepare judgement payments 
• Liaises with the Attorney Generals Chambers on judgement matters 
• Prepares other ad hoc expenditure reports, as requested  
• Assist in preparing responses to Audit Queries 
• Files and secures Accounting records 
• Performs other duties assigned 

Performance Standards:

This job is satisfactorily performed when: 

• Payment vouchers are accurately certified within the agreed timeframe and in accordance with the established policies, practices and procedures 
• Payments are processed accurately and made within the agreed timeframe and within the established guidelines 
• Expenditure reports accurately drafted 
• Responses to audit queries drafted, within the given timeline 
• Confidentiality and integrity are exercised 

Required Competencies:

Core Competencies 

• Oral Communication 
• Use of Technology
• Written Communication 
• Planning and Organising
• Integrity
• Team Work & Cooperation 
• Initiative
• Compliance
• Customer and Quality Focus
• Interpersonal
• Adaptability
• Time Management

Technical/Functional Competencies 

• Use of Technology
• Planning and Organising

Other Competencies 

• Comprehensive knowledge of Government’s Accounting policies and procedures
• Excellent knowledge of the Financial Administration Audit Act and other Government Regulations 
• Excellent knowledge of the organisation policies and procedure 
• Tact and decorum when dealing with people

Minimum Required Education and Experience 

Qualifications and Experience 

• AAT Level 2 or; 
• ACCA-CAT level 2 or; 
• Certificate in Accounting or; 
• Completion of second year in B.Sc. in Accounting or Management Studies or; 
• A. Sc. – Accounting, MIND or; 
• Government Accounting Level 2. 
• Authority: N/A 

Specific Conditions associated with the job 

• • Normal working condition.