Administrative Assistant

QUAUFICATION AND EXPERIENCE

• A minimum of four (4) CSEC subjects or equivalent including English Language Certificate or Diploma in Secretarial Studies from a recognized tertiary institution Certified Administrative Professional (CAP) designation or Undergraduate degree in a Social Science discipline
• A minimum of three years related work experience.
• Previous work experience in an engineering or contracting office environment would be an asset. 

PRINCIPAL DUTIES/RESPONSIBILITIES/SKILLS

• Good knowledge of procurement process
• Basic knowledge of project management
• Office management and organizing skills.
• Excellent knowledge and use of computer applications — Microsoft Word, Excel, PowerPoint, Publisher etc. Adobe Acrobat Professional
• Very good communication and human relation skills
• Creativity, Innovation, and problem solving.
• Excellent customer service skills
• Establish and maintain filing and records management system
• Plan and arrange for internal and external meetings.
• Prepare travel arrangement and travel itinerary.
• Record minutes of meetings
• Prepare reports as directed by Managers.
• Monitor items delegated.
• Provide reminders and advice on priorities and matters requiring urgent attention.
• Prioritize documents, letters, calls, or visitors needing attention/response. 

The Agency thanks all applicants in advance. Only individuals short-listed will be contacted.