Administrative Assistant

JOB RESPONSIBILITY

Under the general direction of the Centre Manager, the incumbent will provide high-level administrative support through the following:

• Providing administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving or referring a range of administrative problems and inquiries,
• Scheduling and coordinating meetings, events, interviews, appointments for the Director, which may include coordinating travel and lodging arrangements.
• Preparing or assisting with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting as directed.
• Sorting, screening, reviewing, and distributing incoming and outgoing mail; compose, prepare, or ensure timely responses to a variety of routine written inquiries,
• Arranging and participating in meetings, conferences, and regional activities as required.
• Performing other related duties, as assigned by the Regional Director.

KEY KNOWLEDGE AND COMPETENCIES

• Excellent Administrative and computer  skills
• Ability to gather data, compile information and prepare reports.
• Ability to analyze and solve problems.
• Excellent oral and written communication skills required.
• Ability to handle multiple tasks and deadlines.
• Good interpersonal skills.

QUALIFICATIONS AND EXPERIENCE

• Associate Degree in Business Management or Office Administration OR
• Certified Professional Secretary Designation
• A minimum typing speed of 55 w.p.m. to 60 w.p.m.
• A minimum three (3) years of secretarial/clerical experience OR
• Any equivalent combination of education and experience

Please note that responses will be sent only to short-listed applicants.