Administrative Assistant (GMG/AM 2) - Lionel Town Hospital

Qualifications & Experience:

• Diploma in Business Administration/Certificate in Administrative Management (MIND) Levels 1 -3 or equivalent 

Plus 

• A minimum of three (3) years’ working experience as an Administrative Assistant within a health environment 

Required Knowledge, Skills and Competencies:

• Excellent typing kills 
• Good oral and written communication skills 
• Good time management and organizing skills 
• Good interpersonal and customer service skills 
• Ability to work on own initiative 
• Professional attitude and confidentiality 
• Sound knowledge of computer applications – Microsoft Word, Excel, Power Point, Publisher and Access 
• Working knowledge of standard office procedures and control systems
• Working knowledge of inventory and supplies management 

Key Responsibilities will include:

• Assisting the Chief Executive Officer in co-ordinating/monitoring the delivery of health care within the Parish. 
• Providing administrative support services to the Chief Executive Officer.
• Ordering and monitoring the inventory of refreshment items to ensure that adequate levels are maintained and securely stored. 
• Requesting petty cash to purchase emergency and urgent items for the Administration Department. 
• Managing the booking of the Conference Room and ensure it is well maintained.
• Maintaining a complaints file and liaising with the Customer Care Assistant in respect of follow-up action. 
• Assisting with monitoring a variety of long and short-term projects/programmes within the Parish. 
• Participating in staff communications within the hospital and ensure that information is disseminated to the relevant persons within the specified time-frame.
• Making the required arrangements for the repair of office equipment, fittings and fixtures. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED