Administrative Assistant (Level 4) - Portland

QUALIFICATION AND EXPERIENCE

• A minimum of four (4) CXC Subjects or equivalent including English Language
• Certificate or Diploma in Secretarial Studies from a recognized Tertiary Institution
• Certified Administrative Professional (CAP) designation or Undergraduate degree in a Social Science discipline
• A minimum of three years related work experience.

SKILL REQUIREMENTS

• Office Management and Organizing skills.
• Proficiency in Microsoft Word and Excel applications Minute taking and report writing. 
• Basic knowledge of information technology
• Very good communication and human relation skills 
• Creativity, Innovation and problem solving.

REPORTING RELATIONSHIP

Reports to Director/Manager

PRINCIPAL RESPONSIBILITIES

• Report to the Manager on all matters relating to secretarial and administrative requirements of the Directorate/Department or Parish.
• Establish and maintain filing and records management system for the office in keeping with the Agency's Records Management Policy.
• Plan and arrange for internal and external meetings.
• Prepare travel arrangement and travel itinerary.
• Record minutes of meetings and prepare reports from meeting or from documents.
• Monitor items delegated and follow up for response.
• Provide reminders and advice on priorities and matters requiring urgent attention.
• Prioritise documents, letters, calls or visitors needing attention/response.

The Agency thanks all applicants. Only individuals short-listed will be contacted