Administrator (GMG/AM 2) €“ Finance and Accounts Division

Key Responsibilities

• Logs and monitors incoming/outgoing calls/clients, route and direct accordingly;
• Takes and transcribes notes and produces minutes/reports; 
• Monitors, updates and submits attendance register; 
• Schedules and coordinates meetings for the Finance and Accounts Unit;
• Establishes and maintains a records management system for the Unit; 
• Records incoming and outgoing mail and distributes accordingly; 
• Drafts response to routine correspondence for relevant signature; 
• Monitors activities on behalf of the Finance and Accounts Unit for stationery and office supplies and ensures the adequacy of the Office’s stationery and supplies; 
• Proof reads documents for accuracy, completeness and conformity to established formats;
• Management of the office’s physical resources, such as printers, computers, phones etc. and promptly report for repair or replacement of faulty equipment; 
• Compiles, stores and retrieves management data; 
• Arrange sensitisation sessions/meetings for the Unit; 
• Performs any other duties as assigned. 

Required Skills and Competencies

• Excellent oral and written communication skills; 
• Excellent interpersonal and customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent typing skills; 
• Good time management skills. 

Minimum Required Qualification & Experience

• Diploma in Administrative Management, Public Administration or related field;
• At least one-year relevant experience.

The Ministry of Legal and Constitutional Affairs thanks all applicants for their interest, but only those shortlisted will be contacted.