Asset Monitoring Officer (GMG/SEG 1)

Key Responsibilities

Technical/Professional 

• Participates in the development and implementation of operational standards/benchmarks for assessing the worth/value and usefulness of GOJ assets by employing depreciation formulas and other scientific approaches; 
• Describes and classifies/ranks all categories of GOJ assets in keeping with implemented strategies and systems; 
• Receives and assesses requests from MDAs in keeping with the Asset Management and Disposal business processes; 
• Appraises a wide range of GOJ assets by employing established mechanisms and protocols, including planned and unannounced site visits and inspections; 
• Recommends disposal options for assessed assets in accordance with operational policies and procedures; 
• Applies and implements key business processes and toolkits relating to the disposal of motor vehicles, high value equipment/machinery, electronic devices, specialized commodities in MDAs, et.al; 
• Implements approaches to guide the redistribution or transfer of assets inter – MDAs;
• Participates in the design, implementation and review of delegation of function frameworks and guidelines regarding asset disposal for MDAs (including statutory bodies) to ensure levels/ranges delegated are clearly communicated and adhered to; 
• Escalates emerging queries and issues that arise in MDAs regarding the assessment of GOJ asset stock; 
• Provides systematic operational Asset Management and Disposal advice, guidance, and business support to all MDAs; 
• Uses data collection procedures to facilitate the validation of quantitative and qualitative monitoring tools to support the operational asset management and disposal functions;
• Conducts analysis of quantitative data as well as qualitative data on all operational asset management and disposal programme inputs, outputs and outcomes in MDAs;
• Compiles quantitative and qualitative monitoring results for operational asset management and disposal functions relating to MDAs; 
• Develops Asset Disposal Schedules and Orders based on assessments conducted in accordance with SLAs and delegation frameworks; 
• Reinforces effective use of an asset management ICT systems to strengthen effectiveness and efficiency; 
• Ensures full compliance with health and safety legal requirements and procedures in respect of general asset management and disposals; 
• Liaises with senior executives in MDAs on plans and strategies for operational Asset Management and Disposal issues to guide policy/programme development and evaluation;
• Remains aware of relevant Asset Management and Disposal innovation and industry trends and issues to ensure alignment with recommended changes/modifications to achieve better practice and strategic objectives. 

Management/Administrative 

• Contributes to the development of the Branch’s Strategic and Operational Plan and Budget;
• Develops Individual Work Plans based on alignment to the Branch’s Plan;
• Participates in sittings of the Public Administration and Appropriations Committee (PAAC)/Public Accounts Committee (PAC), meetings, seminars, workshops and conferences as required; 
• Prepares reports and project documents as required; 
• Prepares and delivers Asset Sales and Auctions presentations related to asset management as needed. 

Customer Service 

• Maintains customer service principles, standards and measurements; 
• Identifies and incorporates the interests and needs of customers in business process design;
• Ensures critical success factors are identified and meets expectations; 
• Prepares quarterly and/or annually Customer Service reports in accordance with established standards. 
• Performs all other duties and functions as may be required from time to time. 

Human Resources 

• Participates in preparation and implementation of presentations on role of Division/Unit for the Orientation/Onboarding programme; 
• Contributes and maintains in a harmonious working environment. 

Required Knowledge, Skills, and Competencies

Core 

• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem-solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision-making skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 

Technical 

• Good knowledge of Asset & Inventory Management principles and practices;
• Good knowledge of Asset Depreciation Techniques and Disposal principles and practices used in large and complex organizations; 
• Good knowledge of policy and programme monitoring and evaluation frameworks;
• Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes; 
• Superior verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences; 
• Demonstrated interpersonal and negotiation skills; 
• Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry, and for functioning effectively on inter-ministerial and multi-sectoral committees and working groups; 
• Familiarity with procedures, policies and legislation governing the machinery of government;
• Knowledge of the Government processes, including policy/programme development, financial planning, performance management systems and basic theories, principles and methods of analysis; 
• Knowledge of computerized systems and software. 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Public Policy, Management Studies, Public Sector Management, Public/Business Administration, Accounting or a related discipline; 
• Two (2) years’ experience in a Private, NGO or Public Sector Management environment, working with Asset Management principles and practices. 

Special Conditions Associated with the Job

• Work will be conducted in an office equipped with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

Please note that only shortlisted applicants will be contacted.