Assistant Human Resource Officer (OD & PM) (GMG/AM 3)

Key Responsibilities

Management/Administrative: 

• Assists with the preparation of the OD & PM Unit’s Plan and Budget; 
• Prepares Individual Work Plan; 
• Prepares status and other reports as requested; 
• Represents the Department at meetings/conferences and other fora as requested. 

Technical: 

• Participates in the conduction (use of surveys, focus groups and other relevant methodologies) of organizational needs assessments to determine organizational readiness for change;
• Assists with coordinating activities concerning collaborating with management to develop and employ change management strategies; 
• Assists with co-ordinating activities geared towards creating leadership and staff development strategies and programmes and a culture of continuous learning aligned with the organization’s strategic direction; 
• Assists with co-ordinating activities related to the development and maintenance of Human Resource systems (policies and standard operating procedures).; 
• Schedules and participates in the conduct of job analysis by using interviews, questionnaires, observations and research;
• Schedules and participates in the conduct of desk audits to validate job responsibilities and duties; 
• Participates in the development and maintenance of Organization Charts for the Department, its Divisions, Branches and Units; 
• Participates in the development and maintains assigned Job Descriptions and Terms of References; 
• Participates in the conduct of post audits of the Civil Service Establishment Act in keeping with changes in the machinery of Government; 
• Participates in managing performance management and appraisal for staff in the Department.
• Develops and maintains Performance Evaluation Report (PER) database;
• Assists with co-ordinating the implementation and administration of the PMAS/EPMS within the Department by:- 
  • Participating in the development and maintenance of the Department’s Competency Framework 
  • Maintaining Job Descriptions as assigned in keeping with the Department’s Competency Framework 
  • Assisting with coordinating the development and maintenance of a Rewards and Recognition Policy for the Department 
  • Assisting with coordinating the development and maintenance of Standard Operating Procedures 
  • Checking staff eligibility for performance increments/awards and notifies the relevant HR Officers for processing and submission of related information to the Finance and Accounts Division 
  • Maintaining PMAS database to monitor the processing of increments and submission of performance appraisals, work plans and other relevant documents
  • Preparing PMAS reports for submission to the relevant stakeholders 
  • Maintaining PMAS records 
  • Scheduling OD/PMAS sessions 
  • Preparing and issues OD/PMAS notifications 
  • Disseminating all OD/PMAS information (newsletters, manuals, handbooks, templates, policies, and procedures) to managers, supervisors and other staff. 

Required Knowledge, Skills and Competencies

Behavioural: 

• Good oral and written communication skills 
• Teamwork and co-operation 
• Good interpersonal skills 
• Ability to use own initiative 
• Customer and Quality Focus 
• Compliance 
• Adaptability 
• Integrity 
• Methodical 
• Good problem-solving and decision-making skills 
• Good planning and organizing skills 
• Goal/Result Oriented 

Technical: 

• Good use of Information, Communication and Technology 
• Knowledge of the Public Service Regulations, Staff Orders for the Public Service, Financial Administration and Audit Act Financial Instructions and other GoJ policies that guides the delivery of HRMD services 
• Knowledge of the Research and data analysis techniques 
• Knowledge of the Job analysis, writing Job Descriptions and Work Plans

Minimum Required Qualification and Experience

• Associate of Science Degree in Business Administration, Management Studies, Human Resource Management or related field from a recognized tertiary institution;
• Two (2) years’ experience in Human Resource Management preferably in the Public Sector, in an organisation of similar size and complexity; 
• One (1) year experience working with PMAS; 
• Training in the operation of the GoJ Guidelines for the Performance Management and Appraisal System.

Special Conditions Associated with the Job: 

• May be required to work beyond regular working hours; 
• Spend long hours sitting and using office equipment, computers and attending sessions;
• Required to travel island wide.

Please note that only shortlisted applicants will be contacted.