Assistant Payroll Officer (FMG/AT 1)

Key Responsibilities

• Conducts timely and accurate preparation of monthly payroll; 
• Manages the monthly payroll process; 
• Inputs all relevant information into the payroll system, including: 
  • Salary particulars for new employees; 
  • New appointments (promotions) and acting appointments; 
  • Details of deductions to be made from salaries; 
  • Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption. 
• Verifies salary computations and rectifies differences/errors promptly; 
• Addresses and recovers advances and salary overpayments promptly;
• Maintains and balances the “On and Off” salary Control Register for each payroll cycle;
• Maintains a continuous record of salary particulars of each employee on the payroll showing such information as the date of appointment, anniversary date for the payment of increment, post, cost centre, salary scale, present salary, and notes regarding acting appointment etc.
• Verifies and ensures prompt processing of all statutory deductions and authorised deductions; 
• Submits all annual returns such as Income Tax, N.I.S and N.H.T promptly after the end of the year; 
• Assists in the preparation of the Personnel Emoluments budgets by providing necessary staff particulars to the Management Accounts Unit: 
  • Name of employee; 
  • Present salary; 
  • Date of Appointment; 
  • Anniversary date for the payment of incremental salary adjustment etc.
• Issues correspondence to employees or relevant organizations on behalf of employees regarding salary, NHT contributions and Income Tax; 
• Prepares returns, dispatches salary cheques and provides assistance in the preparation of payroll. 
• Any other duties.

Required Knowledge, Skills, and Competencies

Core: 

• Good Team work 
• Good oral and written communication 

Technical: 

• Knowledge of government accounting 
• Good analytical and judgement skills 
• Good problem-solving skills 
• Knowledge of government payroll computation and administration 
• Knowledge of MyHR+ 
• Excellent interpersonal skills 
• Excellent communication skills 
• Teamwork and co-operation 

Minimum Required Qualification and Experience

• AAT Level 1; or 
• ACCA-CAT Level 1/Level A; or 
• Certificate in Public Administration, UWI; or 
• Certificate in Management Studies, UWI; or 
• Diploma in Business Administration/Studies from a Community College; or
• NVQJ Level 1, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Certificate in Government Accounting Level 1; or 
• Completion of first year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• Completion of first year of the ASc. Degree in Accounting/Business Administration/Business Studies from an accredited tertiary institution.

Please note that only shortlisted applicants will be contacted.