Building Officer

Key Responsibilities:

Management/Administrative Responsibilities 

• Monitors service requisitions to ensure timely completion of requests.
• Ensures that staff complies with the policies and procedures of the Unit and the Agency.
• Assists the Senior Administrator with the preparation of the annual Budget for capital and recurrent expenditure for government houses and monitors Budget in relation to repairs/maintenance of units to avoid over-spending 
• Ensures the staff adhere to procedures designed for the securing of building, furniture, equipment, etc. 
• Assist with the preparation of reports on the activities of the Unit 
• Arranges for Board of Survey to be convened to deal with derelict and unserviceable or obsolete items and furniture 
• Examines and certifies invoices submitted and completes payment certificates
• Ensure safety systems/procedures are prepared and communicated to tenants 

Technical/Professional Responsibilities 

• Identifies and reports need for major repairs and maintenance work
• Seeks the approval of the Senior Administrator Operations or Operations Manager before embarking on inspection or the execution of work 
• Develop policies and procedures for the efficient maintenance of all Commissioner of Lands owned residential properties 
• Ensures that the daily cleaning and routine maintenance of all the Government houses are done and liaises with the Senior Administrator Operation/Operations Manager for major repairs and maintenance work. 
• Ensure that Units are put in a habitable condition prior to and after assignment to public sector employees 
• Selects service providers for the repairs to building, equipment up to specified limits within given timeframes and in accordance with Government of Jamaica Procurement guidelines 
• Monitors work done by service providers and certifies bills for payment in accordance with procedure. 
• Assists with the disaster preparedness and emergency management programme for all Government owned properties and ensures that adequate disaster supplies are in stock.
• Prepares Scope of Works and simple Bills of Quantities/Engineer’s Estimates for repairs/refurbishing for Government houses and the Agency’s properties in preparation for tendering 
• Liaises with Contractors, Architects (whether private or from the NWA) during repair/renovation process and maintains visits to ensure compliance with Contract Drawings, Bills of Quantities and Specifications and monitoring of standard of work, target dates and expenditure in relation to work completed; 
• Maintains inventory of furniture and equipment for government houses
• Assists with the disaster preparedness and emergency management programme for government owned properties and ensures adequate disaster supplies are in stock
• Monitor utility bills at all Government Houses on a monthly basis and report
• Preparation of Payment Certificates and final accounts 

Required Skills/Competencies

The incumbent should demonstrate: 

• Excellent interpersonal skills 
• Excellent negotiation, planning and organising skills 
• Ability to communicate at all levels 
• Excellent problem solving and decision making skills 
• Sound knowledge of building construction, plumbing and maintenance of mechanical and electrical equipment 
• Competence in the use of word processing and spreadsheet software
• Excellent time management skills 
• Attention to detail and high level of accuracy 

Minimum Required Qualifications and Experience:

• Bachelor’s degree in Facility or Construction Management or other related discipline from a recognized institution 
• Certificate in Supervisory Management/Management Studies would be an asset
• At least three years’ experience in a supervisory position 
• Familiar with Government of Jamaica Procurement procedures and guidelines
• Training in or project management certification would be an asset 

We appreciate all responses but only short-listed applicants will be contacted.