Commitment Control Officer (FMG/AT 3)

Key Responsibilities

To assist in the Commitment Planning process: 

• Identifies and classifies commitments according to categories – inescapable, priority and others; 
• Ascertains from all sources, the total value of any unpaid bills brought forward from the previous year; 
• Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity/Object basis; 
• Approves the commitment requisition in accordance with stipulated procedures by: 
  • Ensuring that commitment requisitions received are duly authorized by an appropriate officer; 
  • Ensuring that expenditure is appropriate and funds are available under the categories to which the commitment relates; 
  • Certifying the commitment, blocking funds and recording amounts in the Commitment Control Register 
  • Informing Programme Managers of the status of their requisitions and the funds available under their respective programmes. 
• Ensures the proper maintenance of the Commitment Control Register for the Divisions of the Ministry, ensuring that warrant allocations and commitments are posted correctly and within the stipulated timeline; 
• Monitors the timely reconciliation of commitment control registers with the GFMS reports;
• Provides age analysis of outstanding bills; 
• Submits monthly reports to the Director of Management Accounts on the number of undischarged commitments. 

To facilitate effective Cash Management and Expenditure Control System: 

• Assists the Director of Management Accounts in planning the utilization of available cash, based on the level and category of outstanding commitment; 
• Monitors and advises the Director of Management Accounts of slow-moving programmes and activities from which funds can be vired to satisfy the needs of activities/programmes that are urgently in need of funds; 
• Facilitates proper cash management and expenditure controls by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/Project basis; 
• Advises the Director of Management Accounts on programmes/activities at risk of exceeding budgetary allocations. 

Other: 

• Inserts payment and journal vouchers on GFMS; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills; 
• Good team skills; 
• Good interpersonal and influencing skills; 
• Good problem-solving skills; 
• Excellent analytical and judgement skills; 
• Excellent planning and organizing skills. 

Technical: 

• Excellent knowledge of the stipulations of the FAA Act, Instructions and Regulations;
• Experience in Government Accounting, budget and warrant system; 
• Competence in the use of spreadsheets and computer applications. 

Minimum Required Qualification and Experience

• AAT Level 3; 
• ACCA – CAT Level C/Level 3; 
• ACCA Level 1; 
• NVQJ Level 3, Accounting; 
• Diploma in Accounting from an accredited University or Community College;
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; 
• ASc. Degree in Accounting from MIND; 
• Diploma in Government Accounting, MIND, Government Accounting Level 1, 2, & 3;
• BSc. Degree in Accounting or Management Studies with Accounting; 
• BBA Degree; or 
• Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above. 

Please note that only shortlisted applicants will be contacted.