Commitment Control Officer (FMG/AT 3)

Job Purpose

Under the leadership and direction of the Management Accountant, the Commitment Control Officer is responsible for the maintenance of an effective cash management system and for controlling expenditure within the limits of the approved budget and warrant allocation in respect of the MLCA's Recurrent and Capital C Heads. 

Key Responsibilities

• Assists in the commitment planning process by determining and classifying commitments according to Inescapable, Priority and other Commitments; 
• Assists the Director/Managers in the planning and utilization of available cash based 
• on the level and categories of outstanding commitments; 
• Examines purchase orders submitted by Management Accountant to see whether funds are available and approves and reserves/blocks funds where appropriate for such commitment; 
• Informs Heads of Divisions and Department Heads of the status of their requisitions and the funds available under their respective programmes; 
• Ensures the proper maintenance of the Commitment Control Register for the Ministry's Recurrent and Capital C heads by ensuring that warrant allocations and lodgments are posted correctly and promptly; 
• Submits monthly report to the Management Accountant on the position of un discharged commitments; 
• Writes letters to the bank to request cheques; 
• Writes letters for the disposal of cheques; 
• Maintains cheque registers for recurrent, imprest and deposits and for the various projects' bank accounts in the Ministry; 
• Certifies accrual accounting application (GFMS) for voted provisions, warrant issues, lodgements and adjustments and virement to the accounting application (GFMS);
• Keeps current with the latest tools/techniques in Public Financial Management (Specifically Management Accounts and Commitment Management) to determine what new solutions and implementations will meet MLCA business/operational requirements. 
• Performs all other duties and functions as may be required from time to time.

Required Skills and Competencies

• Excellent oral and written communication skills; 
• Excellent interpersonal and customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent problem solving and analytical skills; 
• Good time management skills. 

Minimum Required Qualification & Experience

• ACCA Level 1; 
• AAT Level 3; 
• ACCA-CAT Level C/Level 3; 
• NVQJ Level Accounting; 
• Diploma in Accounting from an accredited University or Community College;
• ASc. Degree in Accounting, MIND; 
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3;
• BSc. Degree in Accounting or Management Studies with Accounting; BBA Degree; or 
• Successful completion of 3 years of any of the Bachelor's Degree programme mentioned above. 

 AND 

• Two (2) years' experience in a Finance/Accounting environment.

The Ministry of Legal and Constitutional Affairs thanks all applicants for their interest, but only those shortlisted will be contacted.