Commitment Control Officer (FMG/AT 3)

Key Responsibilities

Technical/Professional: 

• Assists in the commitment planning process by determining and classifying commitments according to Inescapable, Priority and other Commitments; 
• Assists the Director/Managers in the planning and utilization of available cash based on the level and categories of outstanding commitments; 
• Provides advice to the Management Accountant regarding slow moving activities and projects from which funds can be vired to satisfy activities/projects that are urgently in need of funds; 
• Examines purchase orders submitted by Management Accountant to see whether funds are available and approves and reserves/blocks funds, where appropriate, for such commitment; 
• Informs Heads of Divisions and Department Heads of the status of their requisitions and the funds available under their respective programmes; 
• Ensures the proper maintenance of the Commitment Control Register for the Ministry's Recurrent and Capital C Heads by ensuring that warrant allocations and lodgements are posted correctly and promptly; 
• Submits monthly report to the Management Accountant on the position of un-discharged commitments; 
• Writes letters to the bank to request cheques; 
• Writes letters for the disposal of cheques; 
• Maintains cheque registers for recurrent, imprest and deposits and for the various projects' bank accounts in the Ministry; 
• Certifies accrual accounting application (GFMS) for voted provisions, warrant issues, lodgements and adjustments and virement to the accounting application (GFMS);
• Keeps current with the latest tools/techniques in Public Financial Management (specifically Management Accounts and Commitment Management) to determine what new solutions and implementations will meet MLCA business/operational requirements. 

Management/Administrative: 

• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports and programme documents, as required; 
• Maintains customer service principles, standards and measurements. 

Human Resources: 

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division's and Organization's goals;
• Assists with the preparation of and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills, and Competencies

• Excellent oral and written communication skills; 
• Excellent interpersonal and customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent problem-solving and analytical skills; 
• Good time management skills. 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/Level 3; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Accounting, MIND; or 
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• BSc. Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of 3 years of any of the Bachelor's Degree programme mentioned above; 
• Two (2) years' experience in a Finance/Accounting environment.

Please note that only shortlisted applicants will be contacted.