Job Purpose
Reporting to the Chairman of the Board, the Company Secretary is required to execute critical administrative and governance functions regarding effective board operations including orientation and sensitization of directors. The Company Secretary shall act as the central source of guidance to the Board of Directors to ensure that the operations of the Board are consistent with good corporate governance best practices, that the Company meets all its regulatory and compliance requirements as established by the G0J, and that the decisions of the Board of Directors are implemented.
Key Responsibilities
These include but are not limited to:
- Maintaining all of the Company's governing records and ensuring all legal filing requirements are met.
- Providing custodial services of the Company's seal and applying to documents as required.
- Issuing of notices and preparation of meeting agendas
- Preparing, organizing and maintaining records of Board and committee meetings.
- Documenting and issuing board decisions and directives in a timely manner.
- Coordinating orientation of new directors
- Coordinating and attending meetings of the Board and its Committees, accurately recording minutes, producing and maintaining minutes, and ensuring timely distribution to the members of the respective Committees.
- Coordinating the payment of fees to directors and ensuring proper payment records are maintained
Required Knowledge, Skills, and Competencies:
- Excellent oral and written communication skills
- High integrity/ethics and a highly developed sense of accountability
- Confidentiality
- Detail-oriented with a logical and methodological approach to problem-solving and decision-making
- Experience in planning, organizing, and managing meetings and attendant logistics
- Good initiative and ability to translate concepts into actions and results
- Excellent knowledge of the Public Bodies Management and Accountability Act and Companies Act
- Sound understanding of governance processes and procedures
- Excellent experience in minute-taking and preparation
- High competencies in computer applications, in Microsoft Office Suite of programs (including Word, Excel, and PowerPoint) and other office applications (including Zoom and Teams)
- Proven track record in the design, development, and implementation of corporate procedural and administrative systems, processes and procedures \
- Ability to execute tasks within stipulated deadlines
Minimum Required Qualifications and Experience
- Bachelor of Laws Degree (LLB) or First Degree in Business Administration with certification or accredited training in governance. *At least three (3) years of practical experience as a Company Secretary or similar positions.
- Professional certification as a Chartered Secretary or equivalent specialized training
The JUTC thanks all applicants for their interest however, only those short-listed for an interview will be contacted.
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