Digitization and Imaging Officer (PIDG/RIM 2)

Key Responsibilities

Technical/Professional: 

• Prepares records for digitization by separating a variety of Court records, preparing paper documents for digitization-flattening, removing staples, ties, binding, and removing paperclips; 
• Uses a range of professional capture devices and associated software applications to produce high quality digital images of collection items, ensuring that technical specifications, service standards and business targets are met; 
• Uses photographic and imaging software and associated workflow tools to facilitate image capture, quality assurance and ingestion of files into the Judiciary’s digital asset repository;
• Pays attention to details by ensuring that documents are correctly typed, scanned and are properly filed and maintained with referencing information; 
• Performs quality control to ensure documents are scanned correctly with clear images and entered into Judiciary’s database and related justice management systems;
• Follows internal digitization protocols and other best practices for document and file security, for both paper and digital documents; 
• Follows safe handling procedures for original and aged Court documents/records (collection material), including re-housing projects, as directed, to ensure collection safety, preservation and care; 
• Contributes to increased awareness of the collection through participation in online content initiatives to widen access to the digitized collections; 
• Fulfils internal user requests for digital assets from the Judiciary’s collections;
• Provides general records management and administrative support to assigned Court structure, as the need arise; 
• Keeps up to date on the tools/applications and basic business skills that are expected of all employees to enable efficient functioning; 

Management/Administrative: 

• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports, as required; 
• Maintains customer service principles, standards and measurements. 

Human Resource: 

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
• Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding Programme; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent interpersonal and team management skills 
• Strong analytical and problem-solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision-making skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 

Technical: 

• Knowledge of Computer hardware, software and data management; 
• Ability to evaluate specific work situations and to decide appropriate action based on decision-making principles and sound judgment; 
• Effective written communications (concise, to the point, well-organized, etc.), and oral communications (concise, articulate); 
• Ability to anticipate/identify problems and propose solution alternatives;
• Ability to work independently and as a member of a team; 
• Achieving accuracy and thoroughness in all aspects of work; 
• Ability to use basic business tools/applications/processes (e.g. word processing, e-mail, keyboarding, basic information management conventions). 

Minimum Required Qualification and Experience

• Graduation from a Secondary Institution with four (4) subjects at the CXC or GCE ‘O’ Level including English Language and a numeracy subject plus a minimum of three to four (3-4) years’ experience at the Level 1 or equivalent academic training and experience. 

Special Conditions Associated with the Job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. However, there will be considerable physical activity, which may involves: 
  • Heavy physical work; heavy lifting, pushing, or pulling required objects up to 50 pounds; 
  • Working in environments with some exposure to hazards or physical risks, which require following basic safety precautions; 
  • Working in moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises. 

Please note that only shortlisted applicants will be contacted.