Director, Human Resource Development (GMG/SEG 3)

KEY OUTPUTS

• Training Plan prepared 
• Training Needs Assessments completed 
• In-house training programmes developed 
• In-house training courses delivered 
• Budgets and operational plans prepared 
• Funds collected and payments made 
• Study leave recommendations submitted 
• Funds collected and payments made 
• Deposit account and petty cash monitored 
• Scholarships and fellowships identified and information disseminated
• Work plans prepared 
• Staff performance evaluated 
• Reports prepared 
• Staff advised 
• Staff needs identified and addressed 

KEY RESPONSIBILITIES

Management and Administrative Responsibilities 

• Prepares and implement training plan 
• Reviews training policy and make recommendations 
• Prepares the Operational Plans and the Budgets for the Unit and monitors the implementation and expenditure. 
• Manages the computer lab 
• Monitors expenditure from the Training Deposit Account and authorizes bills for payments 
• Monitors the uses of material and equipment in the Unit 
• Serves on designated Management Committees in the Ministry 
• Liaises with Directors from other divisions on matters relating to the training and development of staff 
• Liaises with local training institutions to identify courses that satisfy the needs of the Ministry’s staff 
• Liaises with Offices of the Services Commissions and the Ministry of Finance on matters relating to study leave, scholarships and fellowships 
• Contracts the services of training professionals to deliver training or conduct motivational sessions where necessary 
• Co-ordinates meetings with the Training and Change Management Committees to deal with study leave and other training issues 
• Oversees the general operations of the Training Centres 
• Makes recommendation for maintenance of the Training Centres 
• Handles grievances and disciplinary matters at the Training Centres 

Technical and Professional Responsibilities 

• Plans and conducts training needs assessment for the Ministry 
• Designs In-house Training Programmes for staff 
• Develops and maintains database of training activities within the Unit 
• Delivers training to Ministry’s staff 
• Gives advice to staff on training and career choices 
• Identifies training and career development needs for staff and provides advice on training intervention needed to improve their competencies. 
• Designs, develops and implements systems and strategies to ensure the efficient and effective management and administration of all personnel in the division. 
• Identifies staffing needs and participates in the employment of new staff for the Division.
• Monitors and evaluates the performance of direct reports, and initiates corrective action where necessary to improve performance. 
• Ensures awareness of and adherence to the Staff Orders and Public Service regulations as well as other HR policies and procedures of the Ministry. 
• Identifies training needs of staff and make recommendation for training intervention 

Human Resource Management Responsibilities 

• Monitors and evaluates the performance of direct reports, prepares performance appraisal and recommend and/or attaining established personal and/or organizational goals
• Participates in the recruitment of staff for the Unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching 
• Ensures the welfare and development needs of staff in the unit are clearly identified and addressed 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals. 

Other Responsibilities 

• Performs any other related duties that are assigned from time to time 

PERFORMANCE STANDARDS

• Training Plan prepared annually 
• Training Needs Assessment prepared annually in accordance with the Ministry’s training policy 
• Training programmes should be done annually within budget and should address the needs of the staff as identified by the needs survey 
• Training courses developed and delivered in accordance with adult learning principles
• Corporate plans and budgets are prepared in accordance with government procedures, four months prior to the start of the financial year 
• All training data is recorded and updated consistently 
• The performance of staff is constantly monitored and their appraisal conducted annually
• Staff is informed of fellowships, scholarships, training opportunities in-house and elsewhere on a consistent basis at least three months prior to the deadline for application
• Monthly reports on the activities in the unit should be accurate, comprehensive and should be submitted to the Senior Director by the end of the second week in each month
• Consistent collaboration with Centre Managers to ensure effective operation of all activities at the Centres
• Activities at the centres should be conducted in accordance with government standards and procedures 

REQUIRED COMPETENCES

Core 

• Excellent presentation, oral and written communications skills 
• Very good Leadership skills 
• Good People Management skills 
• Excellent Human Relations skills 
• Excellent Customer Service skills 
• Very good Analytical skills 
• Very good Problem Solving and decision making skills 
• Very good Planning and Organization skills 
• Ability to lead and work in teams 
• Managing external relations 

Technical 

• Excellent knowledge of Government’s Human Resource regulations, policies and procedure; 
• Sound knowledge of current trends in Training and Career Development Techniques
• Sound knowledge of Curriculum and Programme Development 
• Sound knowledge of Human Resource Development practices; 
• Excellent Andragogical skills 
• Knowledge of accounting and budgetary procedures 
• Sound knowledge of Strategic Management practices 
• Knowledge of Project Management procedures 
• Proficiency in the relevant computer applications 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• BSc. in Education, Human Resource Development or Public Administration
• Diploma in Teaching or Certificate in Train the Trainer Course 
• Training in Human Resource Management 
• Three (3) year experience in training adults 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Traveling to various locations to perform work-related functions and/or attend meetings.

AUTHORITY

• Approve expenditure for use at the Training Centres

N.B: Only short-listed applicants will be contacted