Director, Performance Management and Appraisal System

Key Responsibilities

Technical/Professional 

• Develops Work-Plan, in collaboration with HR and the Heads of Departments, for the implementation and operation of the PMAS annually; 
• Conducts sensitization sessions within the Ministry and Agencies; 
• Develops and implement PMAS related change management initiatives, in collaboration with other HR Officers and stakeholders; 
• Reviews and receives approval for output focused job descriptions; 
• Facilitates Unit Work Plan sessions as necessary; 
• Reviews samples of Work Plans to ensure consistency in quality; 
• Develops customized forms and manuals for the Ministry and its agencies;
• Provides ongoing guidance to managers and supervisors on all PMAS related issues through coaching or training as best addresses the need(s). 

Management/Administrative 

• Ensures all staff are aware of timetable for PMAS related activities annually;
• Ensures all managers and supervisors receive PMAS manuals, handbooks, templates, policies and procedures required to operate in the new system; 
• Monitors register of employees, their appraising managers and reviewing managers;
• Monitors PMAS Work Plans received from staff members; 
• Monitors compliance with the conduct of interim evaluations and provides guidance where necessary; 
• Monitors completion of Performance Appraisals for all staff on an annual basis;
• Monitors the implementation by managers of remedial and corrective action to address poor performance; 
• Monitors the implementation of development plans critical to performance management;
• Ensures that Performance Appraisal records are properly maintained; 
• Maintains a confidential register of performance ratings and applicable awards/sanctions;
• Extracts required employee records for the audit of the system and provides other support as required for the post implementation evaluation of the system; 
• Ensures that eligible staff for increment/award are identified, and the relevant HR Officers and Accounts Officers are notified on a timely basis; 
• Participates in the work of the Internal Recognition and Reward Committee to provide support to the process of determining eligibility for reward and recognition;
• Provides guidance to managers on giving recognition and rewards at the Divisional or Unit level; 
• Co-ordinates the arrangement of recognition and reward activities at the corporate level;
• Prepares Confidential Summary PMAS Report on appraisal results for identified authorized users; 
• Prepares PMAS status report for the EPMAT and the PMIT monthly and/or as required;
• Prepares special PMAS related reports as required; 
• Performs any other duties assigned. 

Human Resource 

• Initiates disciplinary measures when necessary; 
• Recommends Leave; 
• Certifies travel and subsistence claims. 

Required Knowledge, Skills and Competencies

Technical 

• Comprehensive and sound knowledge of the PMAS as established in the Guidelines issued by the Office of the Cabinet; 
• Proficient in the use of computer applications and software; 
• Good presentation skills 
• Good coaching skills
• Strong impact and influence to guide managers and other staff through the extensive performance culture change the PMAS presents 
• Sound analytical thinking 
• Methodical 
• Good change management skills 

Core 

• Strong interpersonal skills 
• Results oriented 
• Strong customer orientation 
• Effective problem solving skills 
• Effective oral and written communication skills 
• Personal and professional integrity 

Minimum Required Qualification and Experience

• First Degree in Management Studies, Human Resource Management or equivalent qualification and training; and 
• Five (5) years’ related experience at the supervisory level in Human Resource Management or business planning environment.

Please note that only shortlisted applicants will be contacted.