Final Accounts Officer (FMG/AT 2)

Key Responsibilities

• Ensures that the Bank Statements and cashed cheques are collected promptly from the bank; 
• Sorts cashed cheques by date and numerical sequence; 
• Ensures that cashed cheques are properly ticked off against the Bank Statements to determine accuracy or any discrepancies; 
• Ensures the Bank Statements are properly posted to the system; 
• Examines Reconciliation Summary and Details, identifying and resolving any errors found until the reconciliation is balanced and ‘clean’ of any errors that can be adjusted immediately in the period; 
• Examines Bank Statement against Cash Book to verify balances, receipts and lodgments;
• Prepares Journal Vouchers for Bank Charges, Debit and Credit advice, Salaries and all Heads of Accounts; 
• Post Journal Vouchers to Financial Management Information (FINMAN) System in relation to expenditures paid by Accountant General’s Department on a monthly basis for utilities, statutory deductions, salaries and/or travelling allowance ; 
• Examines Journal Vouchers to identify adjustments to Bank Statement and posts adjustment to the FINMAN System; 
• Checks receipts/bills and post Journal Vouchers for personal advances and clear advances expeditiously by liaising with Final Accounts Manager; 
• Reconciles bank accounts for salaries, projects and all Heads of accounts;
• Advices the Final Accounts Manager, where necessary, of adjustments to be made to the Bank Statements; 
• Submits completed Bank Reconciliation Statements to the Manager, Final Accounts;
• Assigns Journal Voucher numbers according to the number sequence adopted;
• Posts journals and checks the correctness of posting; 
• Maintains Journal Voucher files; 
• Sorts cheques in numerical order and date and files same; 
• Posts Bank Statements. 
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal skills 
• Excellent oral and written communication skills 
• Good customer relation skills 
• Sound integrity/ethics exercised in the performance of duties 

Functional 

• Good technical skills 
• Excellent use of the relevant computer technology 

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA – CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the B.Sc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• A.Sc. Degree in Business Studies/Business Administration/Management Studies; or
• A.Sc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2.

Please note that only shortlisted applicants will be contacted.