Fixed Asset Officer (PIDG/RIM 3)

JOB PURPOSE

Under the direct guidance of the Senior Fixed Asset Officer, the Fixed Asset Officer assists with maintaining the Regional Office's fixed asset register/s by marking and labeling fixed assets in keeping with established policies and procedures. The incumbent will also be expected to: 

CORE RESPONSIBILITIES:

• Assist with maintaining manual and computerized fixed assets registers 
• Label all assets according to established policies and procedures 
• Maintain separate inventories for all office supplies, furniture and office equipment at the Regional Office
• Assist with the continuous physical examination of assets to determine condition/status and records same
• Identify and report items that satisfy the Board of Survey requirements 
• Report any breach or inventory loss to the Senior Fixed Asset Officer and or the Manager
• Assist with the preparation of responses to audit queries 
• File copies of the Master, Location and Individual Control Records for all assets 
• Prepare and post Location Records in the relevant areas as guided by the Senior Fixed Asset Officer
• Assist with the monitoring and tracking of fixed assets throughout the Region 
• Assist with the preparation of quarterly and ad hoc inspections to verify that all assets are accounted for
• Assist with annual stock-taking exercises 
• Perform data entry tasks as well as filing and printing in regard to Inventory Records
• Perform any other related duties that may be assigned from time to time 

SPECIFIC KNOWLEDGE/SKILLS REQUIRED:

• Good interpersonal, oral and written communication skills 
• Good planning and organizing skills 
• Excellent time management skills 
• Excellent skills in teamwork and cooperation 
• Excellent integrity/ethics exercised in the performance of duties 
• Proficiency in the use of relevant computer software including spreadsheets and other computer applications 
• Basic knowledge of the FAA Act 
• Basic knowledge of the Government of Jamaica (GOJ) procedure and regulations governing the acquisition, storage and distribution of goods and services 
• Working knowledge of GOJ guidelines related to Fixed Asset Disposal 
• Working knowledge of Fixed Asset Management systems 
• Good understanding of Records Management 

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QUALIFICATION & EXPERIENCE:

• Associate in Business Administration or Supplies Management or Inventory Management
• Two (2) years of working experience in Fixed Asset Management or Supplies/Inventory Management or 
• Certificate in Inventory Management (MIND) 
• Three (3) years of working experience in Fixed Asset Management or Supplies/Inventory Management 

NB: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED