Human Resource & Administration Manager (GMG/SEG 1)

Key Responsibilities

Management/Administrative 

• Manages all human resource and administrative functions of the Division on a day-to-day basis; 
• Participates in the Division’s strategic planning process; 
• Participates in the recruitment processes; 
• Prepares and issues letters; 
• Provides professional advice/guidance to all members of staff in the interpretation and application of government policies, rules and regulations; 
• Provides professional advice/guidance to the Principal Research Director and Head of Unit on personnel and administrative matters; 
• Provides counselling to members of staff on work related or personnel matters/problems;
• Represents the Division at meetings, seminars, workshops; 
• Conducts regular staff meetings with outstations; 
• Participates and determines housing solutions on the Housing Committee for the Division. 

Technical/Professional 

• Submits recommendations to the Personnel Unit for employment, termination, promotions, acting appointments, transfers and recruitment of staff; 
• Maintains the Division’s staff List; 
• Participates in the recruitment, selection and placement of all levels of staff for the Division
• Reviews and evaluates Performance Evaluation Reports; 
• Directs members of staff in the performance of their duties through supervision and delegation
• Prepares monthly reports for Principal Research Director; 
• Submits recommendations to the Personnel Unit for vacation leave, study leave, recreation leave and sick leave; 
• Prepares and submits letters of justification for operation of post; 
• Provides accommodation for teachers and students who request field trip/work experience training; 
• Arranges internship programmes for students attending the College of Agriculture, Science and Education (CASE); 
• Provides accommodation for National Youth Service Workers semi-annually. 

Human Resource 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals; 
• Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures; 
• In collaboration with the Human Resource Division, develops and implements a succession planning programme for the Division/Unit, to facilitate continuity and the availability of required skills and competencies to meet the needs of the Division; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Division/Unit are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals. 

Required Knowledge, Skills, and Competencies

Core: 

• Strong leadership and management skills 
• Good interpersonal skills 
• Good people management skills 
• Excellent oral and written communication skills
• Strong customer and quality focus skills 
• Strong integrity 

Technical: 

• Excellent knowledge of the principles and practices of human resource management and administration 
• Knowledge of the operations of Government/Knowledge of the Ministry’s policies and procedures 
• Good problem solving and conflict management skills 
• Proficiency in the use of relevant computer applications 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Management, Public Administration, Management Studies; 
• Five (5) years’ experience in Human Resource related functions. 

Special Conditions Associated with The Job

• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
• Maybe required to work beyond normal working hours at times; 
• Required to travel locally to attend meetings, conferences, seminars and other events. 

Please note that only shortlisted applicants will be contacted.