Inspector (PTO/PMA 3)

Key Responsibilities

Management/Administrative: 

• Collaborates with direct supervisor in the preparation, signing and submission of the Individual Work Plan; 
• Advises and makes recommendations to the Airport Operations Coordinator; 
• Manages the daily operations of Airport activities; 
• Assists with the development of the Airport Operations Operational Plan and cooperates with direct reports in developing Individual Work Plans; 
• Keeps abreast with trends and best practices in Postal Management and Operations; 
• Attends Departmental meetings and reports on Airport Operation activities and provide feedback to Staff; 
• Convene staff meetings to ensure effective and efficient management; 
• Liaises with personnel in charge of the respective airlines conveying incoming/outgoing mail. 

Technical/Professional: 

• Submits monthly Unit and statistical reports to the Airport Operations Coordinator; 
• Visits aircrafts and other vessels contracted to transport mail to monitor offloading and collect inbound dispatches; 
• Visits warehouses to ensure that all dispatches are processed; 
• Maintains the overall entry of all inbound dispatches in the log book; 
• Maintains the entry of all inbound EMS and inbound dispatches in the EMS log book; 
• Monitors the inspection of mailbags and containers received; 
• Inspects delivery consignments (CN31, CN38, CN41, CP87) to ensure accuracy and for reconciling against damaged items listed; 
• Monitors handing over procedure for mail exchanged with airlines/cargo agents. 

Human Resource 

• Maintains the attendance register and prepares schedule of attendance monthly; 
• Ensures the developmental and welfare needs of staff are identified and addressed; 
• Reviews, monitors and evaluates the performance of staff and recommends corrective actions where necessary; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Establishes and maintains a system that fosters a culture of team work, employee empowerment and commitment to the Department’s goals; 
• Fosters an atmosphere of trust, high ethics and high confidentiality standards;
• Administers in conjunction with the Human Resource Management Section, the discipline of staff in Unit. 

Required Knowledge, Skills and Competencies

• Knowledge of UPU Standards 
• Knowledge of Post Office Act (1941) 
• Knowledge of the Government/Department’s policies and procedure 
• Knowledge of the Staff Orders 
• Knowledge of the Public Service Regulations 
• Knowledge of world geography 
• Good oral and written communication skills 
• Good planning and organizational skills 

Minimum Required Qualification and Experience

• Associate Degree in Business Administration, National Council on Technical and Vocational Education and Training (NCTVET) – Business Administration Level 3 or related field from an accredited tertiary institution; plus 
• A minimum of two (2) years’ related experience at a supervisory level;
• Certificate in Customer Service (1 year course) would be an asset; 
• Certificate in Supervisory Management (1 year course) would be an asset. 

Special Conditions Associated with the Job:

• Exposure to criminal activities with local, regional and international reach
• Exposure to varying/severe/weather/environmental conditions 
• Exposure to loud noise from plane engines 
• Passing the aviation security awareness exam 
• Passing the aviation security screening process 
• Working on a shift system inclusive of weekends and public holidays

Please note that only shortlisted applicants will be contacted