Logistics Officer (GMG/AM 3)

JOB PURPOSE

Under the direction of the Senior Medical Officer, HIV/STI/TB Unit, the incumbent is responsible to provide logistic and administrative support to the National HIV/STI/TB Programme. The officer will be required to operate the assigned vehicle, and perform day-o-day activities and routine operations in compliance with the Programme’s procedure.

KEY OUTPUT

• Successful delivery of materials, personnel, and documents both internally and externally
• Daily administrative activities completed as agreed
• Quarterly servicing of water dispensers completed
• Vehicle daily assignment log books completed
• Daily vehicle inspection check form completed
• Assigned vehicle maintained, cleaned and sanitized

Key responsibility areas INCLUDES:

• Drive and operate the HSTU assigned motor vehicle as per operations manuals and GOJ Comprehensive Motor Vehicle Policy.
• Complete and maintain paper and electronic file of daily assignment log book
• Monitors and maintains the Administration log books
• Makes copies of correspondences as required
• Executes daily administrative functions as assigned
• Follows up on correspondences and assignments issued by the supervisor
• Maintains adequate stock of meeting supplies to ensure the efficient operation of activities
• Perform routine preventative maintenance checks and minor repairs to the HSTU assigned motor vehicle and complete the requisite forms
• Perform other corrective maintenance procedures as directed by the HSTU/Transport Unit
• Monitors the vehicle maintenance services schedule and notify the HSTU/Transport Unit to ensure that the motor vehicle receives timely servicing
• Monitors the fuel consumption charges of the assigned vehicle and submit same to the HSTU on a monthly basis
• Report and document all accidents and vehicle malfunctions to ensure timely execution of corrective actions as per GOJ Accident Procedure
• Observes defensive driving techniques and principles at all times
• Ensures that the assigned gas cards are utilized in strict accordance with stipulated procedures
• Prepares monthly, quarterly and interim reports as required
• Any other related duties assigned.
• Perform other job related functions so assigned or as necessary to maintain the performance standards of the HSTU-MOHW.

PERFORMANCE STANDARDS

• Goods and correspondence received/delivered on time and vehicle returned to base
• Log books/forms completed on-time and accurately
• Vehicle defects and accidents reported on time
• High compliance with vehicle operations and maintenance procedures
• Administration activities completed with a high level of accuracy
• Adequate stock of meeting supplies maintained
• Work carried out is of a high standard and organizational principles are adhered to
• Confidentiality is maintained in the execution of duties.

Minimum Required Education and Experience

• Diploma in Business administration, Administration Management, Supplies Management, Management Studies, General Studies, Social sciences or equivalent
• Open General Drivers License (Jamaica) and at least three (3) years driving experience
• At least three (3) years’ working experience at a reputable company in the capacity related to vehicle and equipment maintenance and administration.

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.