Mail Officer (PTO/PMA 2)

Key Responsibilities

Management/Administrative: 

• In collaboration with supervisor prepares Individual Work Plan for signing and submission;
• Assists with general supervision in the absence of the Supervisor. 

Technical/Professional: 

• Monitors all mail which arrive at the Airport; 
• Monitors the loading of mail to the Aircraft; 
• Monitors and checks the collection of mailbags from the Aircraft; 
• Inspect seals on each Mailbag to ensure that they have not been tampered with during transit;
• Ensures that Mailbags are sniffed by dogs before dispatch and informs the airline representative whenever sniffing is not possible; 
• Liaises with overseas Postal Administration through Airport Operation Coordinator and submits response to queries as requested; 
• Records all entries of inbound mail in the log book; 
• Prepares tick sheets and custom forms for dispatch of Mail to Central Sorting Office;
• Dispatches international mail at the Norman Manley International Airport (NMIA);
• Collects all mail stored at the airmail facility (NMIA) over the weekend and on Mondays and Fridays and convey same to Central Sorting Office with police escort. 

Required Knowledge, Skills and Competencies

• Knowledge of UPU Standards 
• Knowledge of Post Office Act (1941) 
• Knowledge of the Government/Department’s policies and procedure 
• Knowledge of the Staff Orders 
• Knowledge of the Public Service Regulations 
• Records Management Skills 
• Good oral and written communication skills 
• Good planning and organizational skills 

Minimum Required Qualification and Experience

• Four (4) CSEC subjects at the general level with grades 1-3 /GCE O’ Level subjects grades A-C including Mathematics/numeric subject and English Language; plus 
• Certificate in Public Administration, Management Studies, National Council on Technical and Vocational Education and Training (NCTVET) - Business Administration Level 3 or related field from an accredited tertiary institution; 
• A minimum of two (2) years’ related experience, one (1) year at a supervisory level would be an asset; 
• Certificate in Supervisory Management (1 year course) would be an asset;
• Certificate in Customer Service (1 year course) would be an asset. 

Special Conditions Associated with the Job

• Exposure to varying/severe weather/environment conditions 
• Exposure to loud noise from engines 
• Exposure to criminal activities with local, regional and international reach
• Passing the aviation security awareness exam 
• Passing the aviation security screening process 
• Work on a shift system

Please note that only shortlisted applicants will be contacted.