Management Accountant (FMG/PA 2)

Key Responsibilities

• Monitors monthly expenditure ensuring they are in keeping with budgetary allocations;
• Ensures that invoices, bills etc. are received for all known recurring and ongoing contractual obligations and that these are booked in accounts payable; 
• Liaises with the Manager, Accounts Payables and Payroll, Public Procurement Branch and Divisional/Programme/Dept./Agency Heads regarding any new service or acquisition of any goods, stores or assets which has or will give rise to a liability on the part of the MLCA; 
• Selects vouchers and effects payments on FINMAN based on a priority basis and the availability of funds; 
• Ensures that vouchers to be paid are batched and distributed to certifying officers for certification and subsequently to authorizing officers for authorization; 
• Ensures that accounts are updated with the vouchers to be paid and that cheques, electronic/bank transfers are correctly processed, signed and disbursed; 
• Ensures all payment vouchers and related payment documentations are properly filed and stored; 
• Reviews and transmits payments via Central Treasury Management System (CTMS) to Accountant General’s Department; 
• Authorizes and updates payment and journal vouchers on FinMan; 
• Verifies payment vouchers on Central Treasury Management System (CTMS);
• Maintains liaison with the Financial Institutions, associated Agencies/Departments and other external associates as necessary; 
• Maintains contact with Accountant General’s Department and the Ministry of Finance and the Public Service on matters relating to the CTMS; 
• Develops and recommends proper controls for the early detection of errors;
• Keeps current with the latest tools/techniques in Public Financial Management (Specifically General Payments and Payroll) to determine what new solutions and implementations will meet MLCA business/operational requirements; 
• Advises and make recommendations on banking matters; 
• Operates and reconcile all bank accounts on a monthly basis i.e. recurrent, bail, fines, deposit and project accounts; 
• Reconcile other accounting records/transactions, as identified; 
• Report on areas of reconciling weaknesses, errors and discrepancies; 
• Approves bank reconciliations; 
• Ensures all reconciling transactions are cleared. 
• Assists with the development of the Section’s Corporate/Operational Plans, Budget and Individual Work Plans; 
• Supervises preparation of reports to Manager, Accounts Payables and Payroll, Director, Finance and Accounts, Permanent Secretary, Senior Executives and other relevant stakeholders; 
• Attends internal committee meetings to address Finance & Accounts and other executive directives as necessary; 
• Represents Director, Finance and Accounts at meetings, conferences, workshops and seminars; 
• Maintains customer service principles, standards and measurements; 
• Supervise the preparation of monthly expenditure reports; 
• Prepares annual and quarterly expenditure reports; 
• Identifies and incorporates the interests and needs of customers in business process design.
• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline; 
• Coordinates the development of individual work plans and recommends performance targets for the staff assigned; 
• Participates in the recruitment and training of staff of the Branch; 
• Recommends training, promotion and approves leave in accordance with established Human Resource Policies and Procedures; 
• Identifies skills/competencies gaps and contributes to the development and succession planning for the division to ensure adequate staff capacity; 
• Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews; 
• Ensures the well - being of staff supervised; 
• Performs all other duties and functions as may be required from time to time. 

Required Skills and Competencies

• Excellent oral and written communication skills; 
• Excellent interpersonal and customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent problem solving and analytical skills; 
• Good time management skills; 
• Excellent leadership skills; 
• Ability to use initiative. 

Minimum Required Qualification & Experience

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University or; 
• ACCA Level 2 or; 
• NVQJ Level 5, Accounting or; 
• ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND. 
• Five (5) years’ experience in Government Accounting.

The Ministry of Legal and Constitutional Affairs thanks all applicants for their interest, but only those shortlisted will be contacted.