Manager, Plan Examination & Certification

Key Outputs

• Operational objectives defined and implemented 
• Performance reviews conducted 
• Policies and procedures implemented 
• Reports submitted 
• Information disseminated 
• Plans checked and accepted for Title Application/Registration
• Field audits reviewed 
• Technical advice on plan preparation given 
• Technical training delivered 

Key Responsibilities:

Management/Administration Responsibilities 

• Assists in the preparation of Divisional plan and budget 
• Ensures implementation and compliance of policies and procedures
• Develops operational objectives, evaluates results against these objectives and takes corrective action where necessary 
• Demonstrates leadership through ethical behaviour, delegation and sharing of knowledge and skills 
• Prepares and submits reports on activities of the section 
• Conducts performance reviews in accordance with PMAS guidelines
• Promotes continuous professional development and career advancement
• Establishes and fosters a culture of teamwork 
• Ensures dissemination of relevant information within the section and encourages feedback 
• Participates in the selection of staff for the Agency 
• Maintains discipline and work ethic 

Technical/Professional Responsibilities 

• Verify and approves all pre-checked plans 
• Monitors the movement of documents within the section 
• Ensures the security and care of plans and accompanying documents
• Provides staff with technical training and new information in the field of surveying 
• Reviews field check audits 
• Investigates problems with titles and submits reports 
• Mediates conflicts between surveyors and clients 
• Provides technical evidence in court on behalf of the Division/Agency
• Gives technical advice on plan preparation and survey practices 

Other Responsibilities 

• Performs other related duties assigned from time to time by the Senior Director. 

Performance Indicators

• Employees are competent, motivated and productive 
• Oversees the preparation of Divisional plan and budget 
• Confidentiality, integrity and trust are demonstrated in the conduct of duties
• Performance reviews submitted with appropriate recommendation within agreed timeframe 
• Reports are complete, accurate and submitted within given timeline
• Plans are consistently approved within specified standard 
• Surveyor and client problems are settled satisfactorily 
• Technical advice results in a significant reduction of below standard plans
• Dual registration matters are detected and addressed quickly
• Plans managed to minimize loss or misplacement 
• Performance targets are consistently achieved 
• Establishes and foster teamwork 
• Maintains discipline and work ethic 

Required Competencies/Skills:

The post-holder should be able to demonstrate:

• Excellent planning and organising skills 
• Creative problem-solving skills 
• Excellent interpersonal skills 
• Ability to communicate effectively at all levels 
• Excellent knowledge of the Land Surveyors Act and Regulations
• Excellent presentation skills 
• A general knowledge of Parcel Data Management and Land Registration Systems 
• A general knowledge of surveying software 
• Excellent analytical and negotiation skills 
• Basic knowledge of human resource management 

Minimum Required Qualifications and Experience

• Land Surveyors’ Commission and Land Surveyors’ Practicing Certificate
• Five (5) years post-Commission working experience 
• Eight years’ technical work experience in surveying 
• A general knowledge in prescribe applications and CAD Software
• Certificate in Supervisory Management and five years’ experience at which three years should be at the supervisory level 

Special Conditions Associated with the Job

• Rugged terrains 
• Water-logged areas 
• Fatigue from hours of plan examination 
• Work beyond normal work schedule 

Resources Managed

• Computers, printers, scanner 
• Plans and data in the section 
• Records of plans submitted for checking 

Authority to:

• Effect change in employee role to deal with work flow 
• Accept or rejects plans for final approval 
• Recommend leave, transfers, acting appointments 
• Give testimony in court on behalf of the Director of Surveys
• Approve quality control measures 
• Correspond with customers 
• Caution staff in terms of behavior and job performance 

We appreciate all responses, but only shortlisted applicants will be contacted.