Operations Analyst - Consultant

Main Activities:

Project, Planning and Design

• Participate in the design of operations supporting the preparation of project documents and monitoring project approval timelines.
• Participate in the preparation of drafts of project profiles and operational plans for technical cooperation projects.
• Participate in institutional capacity and risk analysis, preparation of project budgets, results frameworks, and fiduciary plans for execution.

Project Execution and Monitoring

• Provide technical support on the application of Bank operational policies and processes throughout the project execution, including updates to the operating manuals.Analyze annual operating plans, procurement plans, semi-annual progress reports, disbursement projections and related project documentation to support and monitor project execution. 
• Accompany Sector and Fiduciary Specialists on technical, fiduciary and administration visits to executing agencies, and follow up on recommendations from these visits.
• Review documentation on contractual conditions and process corresponding actions; review requests for contract and program modifications; follow up on pending contractual clauses; and maintain information on these clauses in corresponding Bank systems.
• Analyze disbursement requests, validating eligibility of expenses; set up disbursements and other financial transactions related to projects in the Bank’s Systems for supervisor’s validation; and assist in the analysis of budget transfers. Monitor disbursement projections in close coordination with the Sector and Fiduciary Specialists.
• Provide technical advice to the executing agencies on Bank operational policies and processes throughout the project execution.
• Participate in the preparation of project supervision plans, monitoring and results reports, and follow up on their recommendations. Identify deviations from original plans and propose corrective actions.
• Supports the preparation of Donors Execution Reports by gathering information related to those technical cooperations financed with special funds from donor countries.
• Review documents related to the procurement of products and services to ensure compliance with agreed procurement standards and prepare draft communications to executing agencies accordingly
• Analyze project performance in accordance with project Results Matrix.
• Assist the Chief of Operations (COO) with the analysis of portfolio performance using data mining, analytical tools, and visualization techniques.
• Collaborate on Project Closure workshops; facilitate data collection for the preparation of the Project Completion Report (PCR); and follow up on the evaluation recommendations.  Provide information for Office of Evaluation and Oversight (OVE) evaluations at the request of the COO.
• Advise on engagement strategy with Civil Society coordinator in close collaboration with Country Representative and COO to maximize pertinence and value added in Country dialogue.
• Closing of Operations:
• Stakeholder engagement and Communications
• Support any other Country Office Jamaica (CJA) relevant activities, as requested.

What you’ll need:

• Education: Master’s degree in business administration, Economics, Natural Resources Management, Energy Management & Efficiency Finance or similar studies (Master’s desired). Certification in Project Management and/or Agile Methodology.
• Experience: At least five years of demonstrated professional experience in the application of international Project Management methodology. Experience in administration of projects financed by multilateral development institutions or other external donors would be an asset.
• Languages: Excellent written and oral communication skills in English required. Proficiency in at least one of the other three official languages of the Bank (Spanish, Portuguese or French) would be an advantage.

Technical Competencies:

• Alignment & Coordination: Aligns and coordinates operations across the IDB matrix organization to promote a unified and service-oriented approach to clients.
• Results Management: Contributes to developmental impact by focusing efforts on clear, measurable outcomes, identifying targeted areas of impact and relevant metrics, and improving operational efficiency.
• Multi Sector Vision & Expertise: Effectively represents the content and strategies of multiple Sectors to clients and acts as the key point of contact.
• Country Knowledge & Strategy: Demonstrates in-depth understanding of country, its key Sectors, and the implications for IDB/country strategy.
• Programming & Pipeline Development: Develops country programs and builds pipeline of opportunities and activities consistent with country and IDB strategy.
• Project Management: Understands the broader context of the IDB project cycle. Uses project management tools and methodologies to ensure programs, projects and grants are delivered on time and within budget, with the most efficient and strategic use of resources.
• Project Monitoring & Supervision: Drives achievement of results and impact by closely monitoring progress on projects and grants, analyzing portfolio, and collaborating with clients and partners to address problems.
• Negotiation & Communication: Uses negotiating skills and deep understanding of clients, third parties and IDB policies/procedures to create agreements and ensure buy-in.
• Client Relationship Management: Develops ongoing relationships with clients, third parties and internal stakeholders to maximize client service.
• Application of Fiduciary (Procurement and/or Financial Management) Policies & Guidelines: Promotes fiduciary best practices and procedures through the application of policies and guidelines and the monitoring of project execution.

Core Competencies:

• Collaboration, Teamwork and Inclusion: Works cooperatively with others independent of background (e.g., gender, ethnic origin, religion, disability, sexual orientation, background, perspective) or organizational role, and takes a team based and inclusive approach to projects and decision making.
• Innovation and Creativity: Develops imaginative ideas and solutions through creativity, experimentation and critical thinking.
• Communication and Influence: Communicates effectively and leverages relationships and strategies to influence others.
• Client Focus: Understands client needs and provides services that meet their expectations for quality and performance; meets the Bank’s expectations for ethical behavior.

Requirements:

• Citizenship: You are either a citizen of Jamaica or a citizen of one of our 48-member countries with residency or legal permit to work in Jamaica.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration:

• Type of contract: National Consultant Full-Time.
• Length of contract: 12 months.
• Work Location: On site.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package.
• Leave and vacations: 2 days per month of contract + gender-neutral parental leave.
• Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: ???????The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• Hybrid and flexible work schedules.
• Health and wellbeing:  Access to our Health Services Center which provides preventive care and health education for all employees.
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.