Operations Manager (GMG/SEG 2)

JOB PURPOSE

Reporting to the Chief Executive Officer, the Operations Manager will be responsible for the strategic implementation of policies, procedures, and programs geared towards the operational efficiency of the Facilities, Operations and Maintenance Unit. The incumbent will also be expected to:

CORE RESPONSIBILITIES:

• Ensure the effective and efficient management of assigned departments through consistent communication, planning, directing and the development and implementation of standard operating procedures
• Ensure that the Asset and Inventory system is managed in accordance with the GOJ Comprehensive Asset Management Policy for Public Bodies as well as the Regions internal policies and procedures
• Ensure purchase requisitions are prepared and submitted to the Regional Procurement Unit forthe renewal of contracts in accordance with the approved Procurement Plan and budgetary allocation
• Ensure that the requisition for goods and services are submitted in a timely manner to avoid the disruption of service delivery
• Ensure compliance with all contracts, servicing agreements, permits and certifications issued
• Ensure that the Board of Survey Committee receives all the necessary information regarding assets recommended for Board of Survey and ensure that the items are promptly removed in accordance with established guidelines
• Review the fuel reports and vehicle tracking system on a monthly basis to identify and address any anomalies
• Ensure that the operations and management of the Transport Department are in keeping with the Comprehensive Motor Vehicle Policy for the Public Sector and other guidelines established by the Regional Unit
• Assist with the development of the strategic and operational plan of the hospital
• Continuously review the performance of the Hospital to ensure objectives are being met and remedial actions taken where necessary
• Conduct investigations and submit reports on all injuries, accidents, and hazards that threaten or affect staff, patients, and visitors to ensure the hospital safety and security protocols are being enforced
• Ensure that the working environment is conducive to a high level of productivity and free of health and safety hazards
• Prepare the annual budget addressing capital equipment, personnel institutes, supplies and other departmental costs
• Prepare and submit written reports and work plans as requested by the Chief Executive Officer

SPECIFIC KNOWLEDGE/SKILLS REQURIED:

• Working knowledge of business processes, operations management and financial management
• Sound knowledge of the Comprehensive Motor Vehicle Policy for the Public Sector
• Knowledge of the GOJ/Public Procurement policies and procedures
• Working knowledge of computer applications, specifically Microsoft Word and Excel
• Excellent knowledge of Public Sector Regulations
• Good interpersonal, written and oral communication skills

QUALIFICATION & EXPERIENCE:

• Bachelors of Science Degree in Business Administration, Operations, Management, Public Administration or its equivalent
• At least three (3) years experience in a similar capacity
• Certificate in Supervisory Management would be an asset
• Experience in project management, financial management and corporate governance would be an asset

NB: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED