Outstations and Special Projects Accountant

Accordingly, the incumbent undertakes feasibility analyses, monitors project expenses, deliverables and timelines, maintains project accounting records/databases and ensures that project guidelines are complied with. 

The incumbent also accounts for all funds received at Sub-Stations on behalf of the National Fisheries Authority. He/she liaises directly with the Records Officer/Cashier at Sub-Stations regarding the collection of revenue from fuel sales and the issuing of licenses and permits to fishers and vessel owners. 

Key Responsibilities

Technical/Professional: 

• Communicates directly with Contractors, Project Sponsors and Project Team Members;
• Communicates directly with Outstations’ Records Officers; 
• Represents the Authority at Project Team Meetings and other project related fora;
• Prepares Financial Governance Document for distribution to Project Teams;
• Prepares/obtains feasibility analysis for all projects before submission for approval by the Project Manager; 
• Prepares/obtains Budgets and detailed schedules for all projects and Outstations;
• Monitors project expenses, deliverables and timelines, compare with budget/schedule, investigate and produce variance report; 
• Maintains project accounts data in the Accounting Information System; 
• Maintains Outstations accounts data in the Accounting Information System;
• Ensures that submitted invoices are accurate and settled promptly; 
• Ensures that project guidelines are complied with; 
• Reviews contracts and subcontracts to ensure terms and conditions are consistent with requirements of project sponsors and GOJ; 
• Liaises with Project Managers and project sponsors on issues relating to project costing, project accounting etc.;
• Maintains project-related records, including contracts and changed orders;
• Monitors, tracks and records all expenses relating to each project and Outstations;
• Reviews and approves all invoices submitted for payments; 
• Compiles information for internal and external Auditors as required; 
• Enforces the timely submission of necessary information from Project Managers and Outstations Records Officers; 
• Highlights project areas with opportunities for improvement and assists in the implementation of corrective action; 
• Manages all project accounting data-bases to ensure timely updates, security and control;
• Closes out project accounts upon project completion; 
• Performs other related duties assigned from time to time by the Director of the Finance and Accounts Division. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Good problem-solving skills 
• Good leadership skills 
• Good interpersonal and influencing skills 
• Good customer relations and quality focus skills 
• Good planning and organizing skills 
• Good teamwork and cooperation skills 

Technical: 

• Knowledge of the GOJ Financial Administration and Audit (FAA) Act 
• Knowledge of Government Procurement Policies and Guidelines 
• Sound knowledge of general accounting principles and practices 
• Strong numeric and analytical skills 
• Good knowledge of the Authority’s Policies, Practices and Procedures 
• Competence in the use of spreadsheets and computerized accounting systems
• Proficiency in the use of relevant computer applications 

Minimum Required Qualification and Experience

• Associate Degree in Accounts/Finance/Business Administration; 
• Completion of the revised Certificate in Government Accounting; 
• Three (3) years related accounting experience. 

OR 

• Diploma in Accounts/Finance/Business Administration; 
• Completion of the revised Certificate in Government Accounting; 
• Four (4) years’ experience in a comparable work environment. 

Special Conditions Associated with the Job

• Island wide traveling; 
• Exposure to adverse conditions on construction site/ship/boat/water. 

Please note that only shortlisted applicants will be contacted.