Payments Officer (FMG/AT 2)

Key Responsibilities

To ensure the timely and accurate preparation of the payments assigned. 

Salary Computation 

• Processes the payrolls assigned; 
• Enters all relevant information in connection with the payment of salaries to the payroll system, including: 
  • Salary particulars for new employees; 
  • Details of deductions to be made from salaries. 
• Ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected; 
• Promptly recovers any advances and overpayment of salaries; 
• Maintains and balances the “On and Off” Salary Control Register for each payroll run;
• Maintains a continuous record of salary particulars of each employee on the payroll;
• Uploads fortnightly and monthly salaries to GFMS for authorisation. 

Deductions and Returns 

• Checks and ensures that all statutory deductions and other authorised deductions are made and paid over promptly; 
• Ensures that annual returns such as Income Tax, N.I.S and N.H.T are made promptly after the end of the year; 
• Contributes to the preparation of the Personnel Emoluments budgets, by providing the Supervisor with the particulars on each member of staff; 
• Provides information to the Senior Payments and Payroll Officer, for the preparation of letters to employees or organizations on behalf of employees. 

Payments 

• Maintains cordial and professional relationships with external and internal stakeholders and clients; 
• Ensures that payments are processed with dispatch, while having regard to policies laid down by the FAA Act, its Regulations and Instructions, Staff Orders, other Regulations and applicable circulars; 
• Identifies and processes outstanding amounts to be paid; 
• Ensures arithmetic accuracy, the application of correct rates, and the deduction of all amounts deductible including withholding tax; 
• Ensures the timeliness and accuracy of all payments, and ensures that all records of payments and contractual obligations are accurate and up to date; 
• Assists with research for responses to audit queries/observations. 

Required Knowledge, Skills and Competencies

• Good organizing, planning, and interpersonal skills. 
• Ethical conduct and integrity. 
• Critical thinking 
• Analytical skills 
• Teamwork 
• Good oral and written communication

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA-CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• ASc. Degree in Business Studies/ Business Administration/Management Studies; or
• ASc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2. 

Special Conditions Associated with the Job

• There can be stress especially when meeting deadlines. 
• Extended working hours can be expected. 

Please note that only shortlisted applicants will be contacted.