Payroll Officer (FMG/AT 2)

Key Responsibilities

To ensure the timely and accurate preparation of the Fortnightly Payroll assigned:

• Salary Computation 
  • Directs responsible for the fortnightly; 
  • Assists in the preparation of the Payroll ensuring all relevant information in connection with the payment of salaries are properly entered on the Payroll System
  • Checks and ensures that salary is correctly computed and any differences/errors
  • Ensures that advances and overpayments of salaries are promptly recovered;
  • Prepares Leave Certificate (P45) and last pay certificate (P24); 
  • Prepares payment/lodgement vouchers; 
  • Maintains and balances salary Control Register for each payroll run. 
• Deductions and Returns 
  • Checks and verifies that statutory deductions and other authorized deductions are made and paid over promptly; 
  • Ensures that Annual Returns such as Income Tax, NIS and NHT are made promptly after the end of the year. 
• Other: 
  • Assists in the preparation of the Personnel Emolument Budget by providing salary particulars on each staff member; 
  • Provide letters to employees or organizations on behalf of employees regarding salary payable, NHT contributions, Income Tax, etc.;
  • Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills, and Competencies

Core: 

• Good oral and written communication skills 
• Good customer relation skills 
• Good interpersonal skills 
• Excellent planning and organizing skills 
• Ability to work in teams 
• Ability to work on own initiative 

Technical: 

• Knowledge of the FAA Act 
• Good knowledge of GOJ and Ministry’s Policies and Procedures 
• Knowledge of Government Accounting 
• Ability to use Microsoft Office applications namely Word, Excel and Outlook
• Knowledge of relevant payroll software and other applicable computerized accounting systems 
• Knowledge of Accounts Payables and GOJ’s Payment Process 
• Knowledge of Internal Controls 

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA – CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the BSC. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• A.Sc. Degree in Business Studies/Business Administration/Management Studies; or
• A.Sc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2. 

Please note that only shortlisted applicants will be contacted.