Project Coordinator (GMG/SEG 2)

JOB PURPOSE 

The officer will be responsible for coordinating, monitoring and reporting on the activities related to project implementation in accordance with the Project Document, the Financing Guidelines, the Government Procurement Handbook and related Policy Documents; the Financial Administrative and Audit Act and prevailing Circulars. 

KEY OUTPUT

• Annual Project Work/Operational Plan 
• Annual Project Budget and Procurement Plan 
• Monthly and Quarterly Reports 
• Orientation plan for new project 
• Project Implementation Plans 
• Monthly Project Expenditure Report 
• Accurate record keeping system maintained 

KEY RESPONSIBILITY AREAS

Management/Administrative Responsibilities 

• Develops operational, work plans and budgets for the project 
• Monitor the implementation of the Soil Fertility Mapping Project to ensure that work is carried out as planned within scope, schedule, budget and other relevant constraints; 
• Plans, organizes and manages work assigned, develops work schedules, programs, work activities and recommends improved methods and changes as required. 
• Ensures compliance with laws, regulations, policies and procedures governing activities and the operation of the Ministry of Agriculture and Fisheries 
• Undertakes necessary assessment, plans and organizes training sessions and developmental workshop as required. 
• Ensures that the work of the Project Implementation Unit is carried out according to plan and that agreed target are achieved; 
• Presents speeches and presentation as required.

Technical/Professional Responsibilities 

• Develops annual programme of work for approval by Senior Director 
• Submits monthly progress reports against work plan 
• Develops operating budget for Project 
• Participates in project monitoring meeting and proposes improvement in implementation if necessary 
• Evaluates potential problems and technical hitches and develops solutions 
• Plans and manages team goals, project schedules and new information 
• Supervises the project and coordinates all team members to keep workflow on track
• Manages project-related paperwork by ensuring all necessary materials are current, properly filed and stored 
• Manages project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails 
• Communicates with clients to identify and define project requirements, scope and objectives
• Maintains effective recording and Management Information System to provide timely information for project evaluation. 

Other Responsibilities 

• Performs other related duties as may be required from time to time. 

PERFORMANCE STANDARDS

• Work/Operational plans prepared annually and in accordance with the stipulated guidelines
• Reports prepared are accurate and comprehensive and are submitted within the required timeframe and in the established format 
• Recording and management of Information System maintained as required and in accordance with the stipulated guidelines 
• Information disseminated on a timely basis 
• Project performance monitored and targets are met or exceeded. 

REQUIRED COMPETENCIES

Core 

• Excellent oral and written communication skills 
• Well-developed analytical skills 
• Sound decision making skills 
• Strong leadership attributes 
• Strong customer relations and conflict resolution skill 
• Interpersonal skills 
• Effective team player

Technical 

• Strong grasp of managerial and financial accounting principles 
• Proficiency in word processing , spread sheet application, Power Point and Database management
• Sound knowledge in the effective use of the internet and the World Wide Web.
• General knowledge of the operations of Government rules, regulations and procedures
• Sound knowledge Project/Programme Management 

MINIMUM REQUIRED EDUCATIONAL REQUIREMENT

• A first degree (BSc) in Management, Public Administration or Agriculture or any related Social Science Degree and Eight (8) years related experiences 

PLUS 

• Specialized training in Planning and/or Project Management , Economic Analysis and Statistic 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• The job involves a typical office working environment. However, the incumbent will be required to conduct site visits to satisfy the monitoring aspects of the job.

Please note that we thank all for responding, but only short listed applicants will be contacted.